The NCAA has developed a list of required actions and forms that must be completed or submitted on an annual basis by administrators, coaches and student-athletes. This resource was created to consolidate the various actions and forms into a single, central location for use by Division I members. Developed with input from administrators at member schools, this list was compiled by NCAA national office staff in Division I governance, finance, academic and membership affairs, and the Sport Science Institute.

Administrative Reports and Forms

Form	Description	Who Signs or is Responsible	Destination	Due Date	NCAA Contact
NCAA Membership Financial Report	Report on the revenues, expenses, and capital expenditures of the institution’s athletics department as well as submitting data for the Division I Revenue Distribution calculations (Sports Sponsorship, Grants-in-Aid and Student Assistance Fund. System will open September 15 annually.	Initial contact is sent to the chancellor or president, with a copy to the athletics director	NCAA national office (My Apps)	January 15	Andrea Worlock aworlock@ncaa.org
NCAA IPP Health and Safety Survey	An active member institution shall complete a student-athlete health and safety survey on an annual basis pursuant to policies and procedures as determined by the Committee on Competitive Safeguards and Medical Aspects of Sports.	Athletics Health Care Administrator	NCAA national office (My Apps)	January 15 (Note: changes annually depending on calendar)	Mallory Mickus mmickus@ncaa.org John Parsons jparsons@ncaa.org
NCAA Graduation Success Rate	An institution shall not be eligible to enter a team or an individual competitor in an NCAA championship unless it has submitted federal graduation rate and enrollment data to the NCAA national office on or before the applicable deadline.	Designated Institutional Personnel	NCAA national office (My Apps)	June 1	Sadie Martinez smartinez@ncaa.org
Federal Graduation Rates	An institution shall not be eligible to enter a team or an individual competitor in an NCAA championship unless it has submitted federal graduation rate and enrollment data to the NCAA national office on or before the applicable deadline.	Designated Institutional Personnel	NCAA national office (My Apps)	June 1	Sadie Martinez smartinez@ncaa.org
Sports Sponsorship and  Demographic Report	Annual reporting of sports sponsored, both for the previous and upcoming academic years. Institutions will provide demographic and contact information for administrators and head coaches. Annual membership dues can also be paid through the system. Information is required for championship eligibility.	Director of Athletics	NCAA national office (My Apps)	End of July	Lynn Dickey ldickey@ncaa.org Keke Liu kliu@ncaa.org
Report of Uses for Revenue Distribution	The NCAA requires that institutions submit expense information pertaining to the Academic Enhancement, Conference Grants and Student Assistance Fund (SAF/SAOF) Revenue Distribution online annually.	Designated Conference Personnel	NCAA national office (My Apps)	August 31	Andrea Worlock aworlock@ncaa.org
Membership dues	Institutions and conferences must remit membership dues annually.	Director of Athletics, Fiscal Staff Members	NCAA National Office	September 1	Sharon Kincaid skincaid@ncaa.org
EADA Report	Any coeducational institution of higher education that participates in Title IV, the federal student aid program, and has an intercollegiate athletics program, must comply with the EADA by preparing an annual report, officially called The Report on Athletic Program Participation Rates and Financial Support Data.	Director of Athletics and Designated Institutional Personnel	United States Federal Government Office of Postsecondary Education	October 15	EADA Help Desk
Academic Progress Rate	An institution shall not be eligible to enter a team or individual competitor in postseason competition (including NCAA championships and bowl games) unless it has submitted, by the applicable deadline, its academic progress rate (APR) in a form approved and administered by the Committee on Academics.	Designated Institutional Personnel	NCAA national office (My Apps)	Eight weeks (56 calendar days) following an institution’s first day of classes on campus each fall term	Eric Brey ebrey@ncaa.org Katy Yurk kyurk@ncaa.org DeAnna Wiley dwiley@ncaa.org
Academic Performance Census	An institution shall not be eligible to enter a team or individual competitor in postseason competition (including NCAA championships and bowl games) unless it has submitted, by the applicable deadline, its academic performance census (APC) in a form administered by the Committee on Academics.	Designated Institutional Personnel	NCAA national office (My Apps)	Eight weeks (56 calendar days) following an institution’s first day of classes on campus each fall term	Eric Brey ebrey@ncaa.org Katy Yurk kyurk@ncaa.org DeAnna Wiley dwiley@ncaa.org
NCAA Board of Governors Policy on Campus Sexual Violence Annual Attestation	The policy, which was adopted by the Board of Governors in 2017, reinforces efforts of the Association in addressing campus sexual violence. By completing the attestation form, an institution attests that it has satisfied the policy requirements. Schools that do not attest their compliance with the policy are prohibited from hosting NCAA championships in the next applicable academic year.   The policy and attestation form can be found here: NCAA Board of Governors Policy on Campus Sexual Violence - NCAA.org	Chancellor/President, Director of Athletics, Campus Title IX Coordinator	NCAA (My Apps)	First Friday of November (2022-2023 Attestation: November 3, 2023)	Morgan Adcock madcock@ncaa.org
Attestation of Compliance	In order to enter a team or individual in an NCAA championship or for an individual to serve on an NCAA committee, presidents, chancellors and directors of athletics must attest annually that the obligations to control and monitor athletics programs have been met.	Chancellor/President and Director of Athletics	NCAA national office (My Apps – Division I University)	First Friday of  November	Learning Management System Help  lmshelp@ncaa.org
Attestation of Once in Four-Year DEI Review	In order to enter a team or individual in an NCAA championship or for an individual to serve on an NCAA committee, presidents, chancellors and directors of athletics must attest once every four years that a reviewal of DEI (Diversity, Equity, and Inclusion) policies and practices in athletics programs has been conducted.	Chancellor/President and Director of Athletics	NCAA national office (My Apps – Division I University)	First Friday of  November	Learning Management System Help lmshelp@ncaa.org
Squad Lists and Instructions	Institutions must submit a complete squad list for each sport for student-athletes to represent an institution in intercollegiate athletics competition.	Director of Athletics and Designated Institutional Personnel	Director of Athletics’ Office	Before student- athlete’s first day of competition	forms@ncaa.org
NCAA Directory	Institutions should update directory contact information for administrators and head coaches as personnel changes take place to keep the institution's page current.	Designated Institutional Personnel	NCAA national office (My Apps)	As needed	Lynn Dickey ldickey@ncaa.org
NCAA Catastrophic Sport Injury Reporting	Member schools must report annually on all student-athlete fatalities and catastrophic injuries, regardless of whether such fatality/injury is sport related.	Designated Institutional Personnel	NCAA National Office via the National Center for Catastrophic Sport Injury Research Reporting Tool NCAA Catastrophic Sport Injury Reporting Reminder Memo	Annually	Mallory Mickus mmickus@ncaa.org
Concussion Reporting	Member schools must report all instances of diagnosed sport-related concussions in student-athletes and their resolution to the NCAA on an annual basis.	Designated Institutional Personnel	NCAA National Office via the Concussion Reporting Website NCAA Concussion Reporting Process Memo	Annually	Mallory Mickus mmickus@ncaa.org
Athletically Related Income and Benefits	An athletics department staff member who receives athletically related income or benefits from a source outside the institution must report the earnings to the president or chancellor on an annual basis.	Director of Athletics or Chancellor	Director of Athletics’ Office or Chancellor’s Office	Annual basis based on institution policy

Required Compliance Forms and Actions – Student-Athlete Eligibility

Form	Description	Who Signs or Is Responsible	Destination	Due Date	NCAA Contact
Drug-Testing Consent	Student-athlete must sign form to affirm his or her awareness of the NCAA drug- testing program and agree to allow the NCAA to test in  relation  to any participation in NCAA championships.	Student-Athletes	Athletics Director’s Office	Prior to practice or competition, or before the Monday of the fourth week of classes (whichever occurs first).	forms@ncaa.org
Student-Athlete Statement	Student-athlete must sign form to affirm, to the best of his or her knowledge; he or she is eligible to compete in intercollegiate competition.	Student-Athletes	Athletics Director’s Office	Before student- athlete’s first day of outside competition	forms@ncaa.org
HIPAA/Buckley Amendment Consent/Waiver Form	Signing of the authorization/consent shall be voluntary and is not required by the institution for medical treatment, payment for treatment, enrollment in health plan or for any benefits (if applicable) and is not required for the student-athlete to be eligible to practice or compete.	Student-Athletes	Athletics Director’s Office	Before student- athlete’s first outside competition	forms@ncaa.org

If you have any ideas about additions to this resource or recommendations for enhancements, please email Emanuel McGirt Jr. (emcgirt@ncaa.org), NCAA Division I Postgraduate Intern..