The administrative services group, in support of the NCAA and its financial mission, is committed to responsible and ethical stewardship of the Association's information, physical, human and fiscal assets. The administrative services group is dedicated to providing the highest quality of service and support for an environment conducive to excellence and change.
There are two internship positions available in administrative services. The finance and accounting intern is primarily responsible for assisting the finance and accounting team with a focus on championships finance and general accounting. Alternatively, the rotational internship gets broad exposure to internal audit, operations, information technology, human resources, and business performance management.
Interns who have worked in the administrative services have gone on to work in the NCAA administrative services and championships groups, public accounting, athletics business offices on campus, national governing bodies, or obtained a certified public accountant license. Including:
- Marcus Blossom (Holy Cross) director of athletics
- Jerome Rodgers (Atlantic Sun Conference) senior associate commissioner
Job Description: Administrative Services - Finance and Accounting
Former interns in this role have accepted jobs in NCAA administrative services, NCAA championships, athletic business offices, financial analyst roles and public accounting.
Desired knowledge, skills and abilities:  A degree in accounting or finance required, with entry-level accounting/finance experience, proficient with Excel, strong written and presentation skills, a team player, ideally with business intelligence or analytics experience.
General position summary: The intern is primarily responsible for assisting with daily/monthly/annual accounting tasks.
Essential duties:
- Assist NCAA accounting department:
- Journal entry preparation and upload.
- Assist accounts receivable with invoice creation, payment entry, membership dues, and reconciliations.
- Accounts payable tasks, as assigned.
- Assist with month-end close activities which would include allocation entries, NIT reimbursement, bank reconciliations, prepaids, and payroll entries.
- Assist with year-end close activities.
- Assist in compiling NCAA annual financial statement audit requests.
- Assist with preparation of 990 and other tax filings, as needed.
- Other projects as assigned.
- Support FP&A with the following:
- Support annual budget process by preparing forms, uploading updates and summarizing recommendations with exposure to executive-ready presentations.Â
- Support forecasting cycle with updates to reporting and commentary used in decision-making.
- Perform revenue and/or expense modeling for championship event changes.
- Assist in the development of tools and reporting packages for national office stakeholder consumption.
- Other projects as assigned.
- Assist with NCAA Division I and II revenue distributions.
- Assist the insurance department with balancing/reconciliations, presentations, analysis and formulate process efficiencies as agreements/invoicing evolve.
- Assist the travel department with related analysis as needed.
- Participate in NCAA learning and professional development opportunities (e.g., volunteering at a championship event, committee meeting, NCAA programming, etc.).
Download the Administrative Services - Finance and Accounting job description.
Job Description: Administrative Services - Rotational
This role is designed for those individuals who have an interest in becoming a business leader in athletics.
Desired knowledge, skills and abilities:Â
- Self-starter.
- Good communicator (written and verbal).Â
- Organizational skills.Â
- Detail-oriented.Â
- Flexible and open to opportunities as they arise.Â
- Analytical.
- Intermediate knowledge of Microsoft Office Suite.
- Basic accounting, finance and/or audit knowledge.
General position summary: The administrative services rotational intern will assist staff on a rotational basis in the areas of enterprise risk management, travel and operations, human resources, accounting, and financial planning and analysis.
Key projects and responsibilities in each business area:Â
Enterprise risk management
The postgraduate intern will assist the NCAA enterprise risk management team in completing a variety of different audit projects.
- Assist in all phases of internal audit work, including planning, fieldwork, wrap-up and follow-up.
- Assist in the execution of external business relationship audits of various championships.
- Assist in the assessment of internal controls over financial reporting.
- Contribute to risk assessments.
- Contribute to special assignments and committee work, as assigned to the NCAA internal auditor.
- Assist in tracking and reporting key performance indicators.
- Participate in select opportunities for company wide professional development opportunities (e.g., volunteering to support championships, committee meetings, etc.)
Travel and operations
The postgraduate intern will gain experience in travel, meetings and events, and facility management. Contact with vendors, contractors, maintenance staff, community figures and national office staff would be part of the program.
- Understanding of facility maintenance and general operations.
- Prioritization of capital projects.
- NCAA Convention on-site experience.
- Assist with men’s and women’s basketball team travel logistics.
- Assist travel with special projects including but not limited to championship
balancing/reconciliations and Champs Playbook coordination.
Human resources
The postgraduate intern will gain foundational human resources experience as part of the rotational assignment. Theassignment will be focused on the recruiting/hiring, onboarding and performance management components of the HR lifecycle. Below are the modules for the HR assignment.
- Recruiting and hiring — Observe, learn and support the full-cycle recruitment process for at least two nonexempt-level positions. Provide support throughout the sourcing, screening and offer process.
- Onboarding — Assist in planning and implementation of learning events (e.g., new employee orientation, DiSC sessions, effective feedback).
- Performance management — Develop a working knowledge of the NCAA performance management process; assist the HR team with developing staff communications and capturing performance management metrics; co-facilitate at least one performance management tool training session for new hires.
- Special projects — Projects designed to give the intern an opportunity to develop a project from start to finish and opportunities to present to staff.
Accounting, financial planning and analysis
The postgraduate intern may assist the financial operations department with a variety of tasks similar to an athletics and conference business office.
- Assist with championships financial operations and audits.
- Review and approve host reports for NCAA championship events.
- Prepare financial analyses on championship format or travel changes.Â
- Assist with internal financial reporting and analysis.
- Review and approve concessions share reporting.
- Prepare and/or assist with ad hoc financial and operational analyses.
- Assist with the NCAA accounting department:
- Assist with the preparation of employee benefit plan financial statements.
- Prepare and/or assist with ad hoc financial and operational analyses.
- Assist with certain monthly reconciliations.
- Complete other projects as assigned.
- Â Assist with NCAA Division I and Division II revenue distributions.
Download the Administrative Services - Rotational description here.
