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NCAA Division I Annual List of Required Forms and Actions

The NCAA has developed a list of required actions and forms that must be completed or submitted on an annual basis by administrators, coaches and student-athletes. This resource was created to consolidate the various actions and forms into a single, central location for use by Division I members. Developed with input from administrators at member schools, this list was compiled by NCAA national office staff in Division I governance, finance, academic and membership affairs, and the Sport Science Institute.

Administrative Reports and Forms

Form Description Who Signs or Is Responsible Destination Due Date NCAA Contact
NCAA Membership Financial Report Report on the revenues, expenses, and capital expenditures of the institution’s athletics department as well as submitting data for the Division I Revenue Distribution calculations (Sports Sponsorship, Grants-in-Aid and Student Assistance Fund. System will open September 15 annually. Initial contact is sent to the chancellor or president, with a copy to the athletics director. NCAA national office (My Apps) January 15 Katrina Buell
kbuell@ncaa.org
Maria DeJulio
mdejulio@ncaa.org
NCAA IPP Health and Safety Survey An active member institution shall complete a student-athlete health and safety survey on an annual basis pursuant to policies and procedures as determined by the Committee on Competitive Safeguards and Medical Aspects of Sports. Athletics Health Care Administrator NCAA national office (My Apps) January 15 (Note: changes annually depending on calendar) John Parsons
jparsons@ncaa.org
FBS Attendance Report FBS Institutions must annually report attendance figures from the previous year. President/Chancellorand Director of Athletics NCAA National Office February 15 Steve Mallonee
smallonee@ncaa.org
NCAA Board of Governors Policy on Campus Sexual Violence Annual Attestation The policy reinforces previous efforts of the Association in addressing campus sexual violence and the document represents the Board of Governors’ adoption of such policy. The attestation form requires schools to follow the policy set forth. Schools that do not attest are prohibited from hosting NCAA Championships in the next applicable academic year. Chancellor/President, Director of Athletics, Campus Title IX Coordinator NCAA national office (My Apps) May 15 (date can change year to year) Gretchen Miron
gmiron@ncaa.org
Report of Uses for Revenue Distribution The NCAA requires that institutions submit expense information pertaining to the Academic Enhancement, Conference Grants and Student Assistance Fund (SAF/SAOF) Revenue Distribution online annually. Designated Institutional Personnel & Conference. NCAA national office (My Apps) August 31 Andrea Worlock
aworlock@ncaa.org
Federal Graduation Rates An institution shall not be eligible to enter a team or an individual competitor in an NCAA championship unless it has submitted federal graduation rate and enrollment data to the NCAA national office on or before the applicable deadline. Designated Institutional Personnel NCAA national office (My Apps) June 1 Maria DeJulio
mdejulio@ncaa.org
Jen Smith
jssmith@ncaa.org
Academic Progress Rate An institution shall not be eligible to enter a team or individual competitor in postseason competition (including NCAA championships and bowl games) unless it has submitted, by the applicable deadline, its academic progress rate (APR) in a form approved and administered by the Committee on Academics. Designated Institutional Personnel NCAA national office (My Apps) Eight weeks (56 calendar days) following an institution’s first day of classes on campus each fall term Eric Brey
ebrey@ncaa.org
Katy Yurk
kyurk@ncaa.org
DeAnna Wiley
dwiley@ncaa.org
Academic Performance Census An institution shall not be eligible to enter a team or individual competitor in postseason competition (including NCAA championships and bowl games) unless it has submitted, by the applicable deadline, its academic performance census (APC) in a form administered by the Committee on Academics. Designated Institutional Personnel NCAA national office (My Apps) Eight weeks (56 calendar days) following an institution’s first day of classes on campus each fall term Eric Brey
ebrey@ncaa.org
Katy Yurk
kyurk@ncaa.org
DeAnna Wiley
dwiley@ncaa.org
NCAA Graduation Success Rate An institution shall not be eligible to enter a team or individual competitor in postseason competition (including NCAA championships and bowl games) unless it has submitted, by the applicable deadline, its academic progress rate (APR) in a form approved and administered by the Committee on Academics. Designated Institutional Personnel NCAA national office (My Apps) June 1 Maria DeJulio
mdejulio@ncaa.org
Jen Smith
jssmith@ncaa.org
Sports Sponsorshipand DemographicReport Annual reporting of sports sponsored, both for the previous and upcoming academic years. Institutions will provide demographic and contact information for administrators and head coaches. Annual membership dues can also be paid through the system. Information is required for championship eligibility. Director of Athletics NCAA national office (My Apps) July 26 Erin Irick
eirick@ncaa.org
Maria DeJulio
mdejulio@ncaa.org
Lynn Dickey
ldickey@ncaa.org
Squad Lists and Instructions Institutions must submit a complete squad list for each sport for student-athletes to represent an institution in intercollegiate athletics competition. Director of Athletics and Designated Institutional Personnel Director of Athletics’ Office Before student- athlete’s first day of outside competition
Membership dues Institutions and conferences must remit membership dues annually. Director of Athletics, Fiscal Staff Members NCAA National Office September 1 Sharon Kincaid
skincaid@ncaa.org
EADA Report Any coeducational institution of higher education that participates in Title IV, the federal student aid program, and has an intercollegiate athletics program, must comply with the EADA by preparing an annual report, officially called The Report on Athletic Program Participation Rates and Financial Support Data. Director of Athletics and Designated Institutional Personnel United States Federal Government Office of Postsecondary Education October 15 EADA Help Desk
NCAA Directory Institutions should update directory contact information for administrators and head coaches as personnel changes take place to keep the institution's page current. Designated Institutional Personnel NCAA national office (My Apps) As needed Erin Irick
eirick@ncaa.org
Athletically Related Income and Benefits An athletics department staff member who receives athletically related income or benefits from a source outside the institution must report the earnings to the president or chancellor on an annual basis. Director of Athletics or Chancellor Director of Athletics’ Office or Chancellor’s Office Annual basis based on institution policy
Attestation of Compliance In order to enter a team or individual in an NCAA championship or for an individual to serve on an NCAA committee, presidents, chancellors and directors of athletics must attest annually that the obligations to control and monitor athletics programs have been met. Chancellor/President and Director of Athletics NCAA national office (My Apps – Division I University) October 15 Learning Management System Help

Required Compliance Forms and Actions – Coaches

Form Description Who Signs or Is Responsible Destination Due Date NCAA Contact
Coaches Recruiting Certification Test All head coaches and athletics administrators with compliance responsibilities must take the rules test annually.  Institutions must file a secondary violation for failure to adhere to this annual requirement. Coaches, administrators NCAA national office via the NCAA website Test is available by August 1. Must be completed prior to an institution’s coach being permitted to recruit off campus. Chris Johnson
cjohnson@ncaa.org

Required Compliance Forms and Actions – Student-Athlete Eligibility

Form Description Who Signs or Is Responsible Destination Due Date NCAA Contact
Drug-Testing Consent Student-athlete must sign form to affirm his or her awareness of the NCAA drug- testing program and agree to allow the NCAA to test in  relation  to any participation in NCAA championships. Student-Athletes Athletics Director’s Office Prior to practice or competition, or before the Monday of the fourth week of classes (whichever occurs first).  
Student-Athlete Statement Student-athlete must sign form to affirm, to the best of his or her knowledge; he or she is eligible to compete in intercollegiate competition. Student-Athletes Athletics Director’s Office Before student- athlete’s first day of outside competition  
HIPAA/Buckley Amendment Consent/Waiver Form Signing of the authorization/consent shall be voluntary and is not required by the institution for medical treatment, payment for treatment, enrollment in health plan or for any benefits (if applicable) and is not required for the student-athlete to be eligible to practice or compete. Student-Athletes Athletics Director’s Office Before student- athlete’s first outside competition  

If you have any ideas about additions to this resource or recommendations for enhancements, please email Elizabeth Conte (econte@ncaa.org), NCAA Division I Postgraduate Intern.