NCAA Convention

2021 NCAA Virtual Convention Schedule of Events and Education Sessions

Core Convention Week | Association-wide Education Sessions | Divisional Education Sessions

January 9-15: Core Convention Week

All times listed are Eastern time.

Sunday, January 9:
 
11 a.m. to 5 p.m. Division III Student-Athlete Advisory Committee    
Sunday, January 10:
   
11 a.m. to 2 p.m. Division III Student-Athlete Advisory Committee    
3:30 to 5 p.m. Division III Special Olympics Activity – all Division III attendees    
Monday, January 11:
   
11 a.m. to 5 p.m. Division II Management Council – committee members only    
11 a.m. to 1 p.m. Division III Presidential Advisory Group – committee members only    
11 a.m. to 5 p.m. Division II Student-Athlete Advisory Committee    
12:30 to 4 p.m. Division I Council – committee members only    
Tuesday, January 12:
   
9 a.m. to Noon    Division III Management Council – committee members only    
10 a.m. to 12:30 p.m. Division II Presidents Council/Management Council/Student-Athlete Advisory Committee – committee members only    
Noon to 12:25 p.m. Convention Welcome and Board of Governors Report – all attendees Watch  
12:30 to 1 p.m. State of College Sports – all attendees Watch  
1 to 4 p.m. Division III Management Council – committee members only    
1 to 5 p.m. Division II Presidents Council – committee members only    
1 to 5 p.m. Division I Student-Athlete Advisory Committee    
1 to 5 p.m. Division II Student-Athlete Advisory Committee    
2 to 5 p.m. Division I Presidential Forum – committee members only    
Wednesday, January 13:
   
11 a.m. to 12:30 p.m. Division I Issues Forum – all Division I attendees    
11 to 1 p.m. Division III Presidents Council/Management Council/Student-Athlete Advisory Committee – committee members only    
Noon to 1 p.m. NCAA Education Session: The FAR Role in Supporting Student-Athletes in the Time of COVID-19 – all attendees Watch FAQs
1 to 6 p.m. Board of Governors – committee members only    
3 to 4 p.m. NCAA Education Session: Executing Impactful Student-Athlete Programming Virtually – all attendees Watch  
6 to 7 p.m. NCAA Division III LGBTQ and Allies Reception and Ceremony – all Division III attendees    
7 to 7:35 p.m. Honors Celebration – all attendees Watch  
Thursday, January 14:
   
11 a.m. to 1 p.m. Division III Presidents Council – committee members only    
11 a.m. to 3 p.m. Division I Board of Directors – committee members only    
Noon to 1 p.m. NCAA Education Session: Student-Athlete Mental Health Status Report: Coping with COVID-19 and Addressing Racial Justice – all attendees Watch Presentation
Report
Flyer
2 to 3:30 p.m. Division III Issues Forum – all Division III attendees    
3 to 4:30 p.m. NCAA Education Session: Congressional Engagement and the Legal Landscape Surrounding College Sports – all attendees Watch  
4:30 to 5 p.m. Saluting Excellence: 2021 Diversity & Inclusion and Ford Awards – all attendees Watch  
Friday, January 15:
   
10:30 a.m. to Noon Division III Keynote Speaker – all Division III attendees    
11 a.m. to 1 p.m. Division II Business Session – all Division II attendees    
Noon to 1 p.m. Division III Business Session – all Division III attendees    
Noon to 1 p.m. NCAA Education Session: Evolving Enforcement in a COVID World – all attendees Watch  
1:30 to 2:30 p.m. NCAA Education Session: Division II: Mental Health Panel for Administrators and Coaches – all attendees Watch  
1:30 to 3 p.m. Division I Student-Athlete Advisory Committee    
3 to 4 p.m. NCAA Education Session: Initiate, Maintain and Elevate: Fostering Brave Conversations on Racial Justice – all attendees Watch  

January 19-25: Association-wide Education Sessions

All times listed are Eastern time.

Tuesday, January 19:    
Noon to 1 p.m. NCAA Education Session: The Gallup Study of NCAA Student-Athletes’ College Experiences and Post-College Outcomes – all attendees Watch  
3 to 4 p.m. NCAA Education Session: Budgeting Through COVID-19 – all attendees Watch  
Thursday, January 21:    
Noon to 1 p.m. NCAA Education Session: How to Conduct an On-Campus Investigation – all attendees Watch  
3 to 4 p.m. NCAA Education Session: So, You Have an Infractions Case. Now What? – all attendees    
Friday, January 22:    
Noon to 1 p.m. NCAA Education Session: Division I: Overview for Division I Revenue Distribution and Membership Financial Reporting System – all attendees Watch Presentation
3 to 4 p.m. NCAA Education Session: Division II: Student-Athlete Social Justice and Activism – all attendees Watch  
Monday, January 25:    
Noon to 1 p.m. NCAA Education Session: Financial Contingency Planning and Future Considerations from Industry Experts – all attendees    
3 to 4 p.m. NCAA Education Session: Supporting Student-Athlete Activism: Going Beyond the Moment – all attendees Watch  

January 26-28: Divisional Education Sessions

All times listed are Eastern time.

Tuesday, January 26:    
Noon to 1 p.m. NCAA Education Session: Division II: The Impact of the COVID-19 Pandemic on Student-Athlete Identity – all attendees Watch  
3 to 3:15 p.m. NCAA Education Session: Division I: Overview of the Copyright Royalty Board (CRB) Distribution – all attendees Watch  
Wednesday, January 27:    
Noon to 1 p.m. NCAA Education Session: Division III: Annual Campus Sexual Violence Prevention Attestation Requirements – all attendees Watch  
3 to 4 p.m. NCAA Education Session: Division I: Independent Accountability Resolution Process: An Inside Look – all attendees    

 

NCAA Convention Frequently Asked Questions

General

When does the 2021 NCAA Convention take place?

The 2021 NCAA Convention will be virtual, with core meetings and events taking place Jan. 12-15. Association-wide education sessions will begin during the core Convention week and continue throughout the remainder of January.

How can I attend the State of College Sports, Honors Celebration and Saluting Excellence?

The State of College Sports, Honors Celebration and Saluting Excellence (formerly Keynote) will be streamed for all Convention participants to view. Convention participants will be able to view the stream through the virtual Convention platform. Those not registered for the Convention will be able to view the streams via NCAA Twitter and ncaa.org/convention.

I am registered but am unable to attend because plans changed. What do I do?

If you are a voting delegate, a new delegate should be appointed to vote in your place.

I would like to view a Convention education session but have a schedule conflict. Will it be available at another time?

Recordings of education sessions and session handouts generally will be available on demand after the initial presentation via the virtual Convention platform for the remainder of January. Available sessions and materials will be posted on ncaa.org.

What time zone are the sessions listed in?

All NCAA Convention session times are Eastern. The Convention platform will show your local time zone next to the Eastern time.  

What dates will Convention education sessions take place?

Convention education sessions will be offered between Wednesday, Jan. 13, and Wednesday, Jan. 27. Consult the virtual Convention platform to find, attend and re-watch sessions.

Are speaker handouts or video copies of presentations available?

Recordings of education sessions and session handouts generally will be available on demand after the initial presentation via the virtual Convention platform for the remainder of January. Available sessions and materials will be posted on ncaa.org/convention. 

Where can I find additional information about this and future NCAA conventions?

More information about the NCAA Convention, including future dates and locations, can be found on ncaa.org/convention.

Navigating the Virtual Convention Platform

Logging In

How do I log in to the Convention platform?

To access all the Convention meetings and sessions on the platform, you must first log in here. To do so navigate to the agenda page and click “LOG IN” at the top right. There are two ways to log in/access the platform.

Option 1: In the field on the left side of the window, enter the email you used to register for the event. You will then get a confirmation email to complete the login process.

Option 2: On the right side of the window, enter the email you used to register for the event and your ticket number. If you preregistered with the NCAA before Jan. 6, you should have received a Jan. 6 email with your ticket number from NCAA Convention.

Device Activation

After choosing one of the login options above, your device will be activated. Once your device is activated, you will not have to activate it again for the rest of the Convention. Only one device per attendee can be activated at a time. If you would like to activate a new device, you will have to log in again using this same process. 

Please note: Browsers matter! The virtual Convention platform does not support Internet Explorer. Google Chrome and Firefox are the preferred browsers for this platform.

New Registrants! If you registered on or after Jan. 7, you will use the email address associated with your registration to log in here (insert link) using option 2.

Filtering the Agenda

How can I filter the agenda to find the session I want?

Filter the agenda to see exactly what you want in two different ways:

Filter by “My Interests”: Click the star next to meetings and sessions you’re interested in attending to create your personalized agenda for the Convention.

Once you’ve clicked the star on sessions you’d like to attend, they’ll appear on the “My Interests” tab at the top of the page.

Filter by division: To filter the agenda by division, click the filter button at the top of the page. Then select “Division” and choose the division meetings and sessions you’d like to view.

Can I search the agenda for certain sessions?

Use the search bar at the top of the page to quickly find sessions or speakers. You can also search by topic, such as “mental health” or “diversity.”

Joining a Broadcast

How do I join a session broadcast?

Before a session starts, you will see an indicator that the session will be broadcast.

Two minutes before a session is scheduled to begin, the indicator will become a “Join Broadcast” button for you to join the session broadcast.

During the Convention

I have not received my login instructions, and my meeting or session starts soon.

Email ncaaconvention@shortstravel.com to request your login instructions be resent.

How can I see which sessions are streaming live from the Convention?

Sessions that are live will show “Live” in the session information on the agenda page. There also will be a banner at the top of the agenda page that shows you what is live right now. Previously recorded sessions will show “Watch Recording.”

My session starts in five minutes. I’m logged in, but there is nothing on my screen.

The session broadcast will begin two minutes before the scheduled start time. The streamed session will not begin until the scheduled start time. Stay logged into the session information, and it will begin streaming on schedule. Remember, the sessions are listed in Eastern time.

What if a session has started, but the stream isn’t working?

If you have navigated to the session page and you do not see the stream, try refreshing the page. If you are still having problems viewing the stream, please click the “Need Help?” tab on the navigation bar at the top of the page. Fill out the form with the issue you are having, and someone will be in touch with you via email shortly.

Whom do I contact for technical help if I continue to have issues accessing sessions?

The virtual Convention platform has a Help Desk available to assist with any issues that you might have. On the navigation bar, click the “Need Help?” tab, fill out the form and give a description of the issue you are having. Someone will be in contact with you via email as soon as possible.

How do I submit questions during education sessions?

If an education session includes a question-and-answer portion, questions will be submitted through the “chat” function. Depending on the session format, the moderator might respond via the chat function for all viewers, or panelists might respond live on video during the presentation.

Appointment of Delegate

How does an NCAA member school or conference appoint a voting delegate?

Presidents, chancellors, directors of athletics and commissioners will receive emails in November providing instructions to gain entry to the school- or conference-specific Appointment of Delegate Form. If a president, chancellor, director of athletics or commissioner needs to have the information resent, someone from his or her office can contact ncaaconvention@shortstravel.com.

Why doesn’t a name show up on the drop-down list for voting delegates?

All names are automatically transferred to the Appointment of Delegate system once those individuals register for the NCAA Convention. If a name does not appear in the drop-down box, that means the individual either has not registered for the Convention or did not select your university or conference during the registration process. Ask the individual to complete the registration before trying again. If you continue to have issues, contact ncaaconvention@shortstravel.com.

Registration Technical Issues

How long do I have before the registration system times out?

All registrations will time out if not finalized within two hours. Direct additional questions regarding timing out to ncaaconvention@shortstravel.com.

How do I get a copy of my confirmation page?

If you have your registration ID, you can log in to the registration system by clicking here. At the bottom of the page, enter your name and registration ID. Once you have accessed your registration, click on the confirmation page, then click on resend confirmation. If you do not have your confirmation code, please email ncaaconvention@shortstravel.com.

Why is my school not listed in the drop-down box?

  1. Please verify that you are registering under the correct division.
  2. If your school is in the process of reclassifying from one division to another, you will need to register under the division to which it is reclassifying.
  3. If you are still unable to locate your school in the drop-down list, contact ncaaconvention@shortstravel.com.

Tips for a Successful NCAA Convention

Treat the virtual 2021 NCAA Convention like you would an in-person event. Plan to attend sessions that interest you, remain attentive and take advantage of question-and-answer portions.

Join the social media conversation by using the hashtag #NCAAConv.

Limit distractions. Find a quiet space to limit interruptions and take full advantage of everything the 2021 NCAA Convention has to offer.

Test all the technology you plan to use to access the virtual 2021 NCAA Convention meetings and events to ensure everything is connected to the internet and things like your audio or camera work if they’ll be needed for meetings. Please note, the virtual Convention platform does not support Internet Explorer. Convention attendees are encouraged to use Google Chrome or Firefox when accessing sessions.

Locate your laptop charger, phone charger and any other device cables you may need before the start of sessions to ensure an uninterrupted experience.

Consider adding your scheduled meetings and education sessions to your calendar and setting alerts for when they will begin. Use the “Add to Calendar” function within session information on the “Agenda” tab to add sessions to Google Calendar, Outlook and iCalendar.

Have paper and writing instruments available to take notes. Keep in mind, most 2021 NCAA Convention sessions will be recorded and available on demand through January via the virtual Convention platform for future viewing.

Have snacks and water available to help stay focused.

Enjoy the virtual 2021 NCAA Convention!

Mental health is key focus at NCAA Convention

As a key focus area, mental health was a consistent theme of sessions throughout the 2020 NCAA Convention. The emphasis on mental health comes as all levels of the Association are discussing the topic.

DII adopts notification of transfer model

Division II has adopted the notification of transfer model, replacing the current permission-to-contact rules with legislation that will allow student-athletes to explore transfer opportunities without being limited by their current school.

Virginia State wins 2020 DII Award of Excellence

Virginia State was presented Saturday with the 2020 Division II Award of Excellence.

Division III adds to emerging sports for women list

Two sports were added to the emerging sports for women list while one other was defeated in the Division III Business Session at the 2020 NCAA Convention in Anaheim, California.

DII presidents, SAAC discuss key issues facing student-athletes

Members of the national Division II Student-Athlete Advisory Committee met with Division II presidents and chancellors Friday morning to discuss key issues facing today’s student-athletes.

DIII Issues Forum highlights NIL, generational gap

At Friday’s Division III Issues Forum at the 2020 NCAA Convention in Anaheim, California, members considered potential name, image and likeness rule changes and discussed how to narrow generational gaps in the workplace.

DII Presidents Council approves budget allocations, distribution to schools

The Division II Presidents Council has approved a series of budget allocations that include a supplemental distribution to all Division II schools and a reimbursement of local ground transportation costs for schools that participated in 2018-19 championships.

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