Registration 

When does the 2024 NCAA Convention take place?

The 2024 NCAA Convention will be in Phoenix, Arizona. Core meetings and events will take place from Wednesday, Jan. 10, to Saturday, Jan. 13.  

Wednesday’s Convention Welcome and Awards Presentation and Thursday’s Woman of the Year Awards Presentation will be streamed and will not require a Convention registration to view.

When can I register for the Convention?

Online registration is now open. Click here to register. Nonmember registrations will end Friday, Dec. 7 at 5 p.m. Eastern time. NCAA members also may register on-site at the Convention beginning Wednesday, Jan. 10.

Where do I go to register for the Convention?

The link for registration is available here and on ncaa.org/convention. NCAA members also may register on-site at the Convention. Lodging often sells out before the Convention, so attendees who need lodging in Phoenix are urged to pre-register.

Can nonmembers register for the Convention?

All nonmember registrations are subject to approval by the NCAA. Registrations from nonmembers will not be accepted after Dec. 7.

How much does it cost to register?

The fee to register is based on membership status and the registration date. A fee schedule is listed below:

Sept. 12-Oct. 11

• NCAA members — $325.
• Non-NCAA members — $650.
• Exploratory member schools — $325.
• Current college students or 2023 graduates – students will be required to show a valid college ID card at registration — $50.

Oct. 12-Nov. 26

• NCAA members — $450.
• Non-NCAA members — $650.
• Exploratory member schools — $450.
• Current college students or 2023 graduates – students will be required to show a valid college ID card at registration — $50.

Nov. 27 through on-site registration

• NCAA members — $600.
• Non-NCAA members — $850 (through Dec. 8 only and subject to NCAA approval).
• Exploratory member schools — $600.
• Current college students or 2023 graduates – students will be required to show a valid college ID card at registration — $50.

What meal functions are included with my NCAA Convention on-site registration?

Your registration fee includes one ticket to each of the following:

• The welcome reception is complimentary for registered attendees. Additional tickets are $40 each. 
• The delegates reception is complimentary for registered attendees.  Additional tickets are $40 each.
• Breakfasts are complimentary for registered attendees.

May I pay by check or cash for my registration?

The online registration system accepts only credit card payments. Credit cards also will be accepted during on-site registration at the Convention beginning Wednesday, Jan. 10. Checks from NCAA member schools will be accepted on-site. 

When and how is a registration confirmation sent?

Confirmation will be sent via email immediately after you finalize your registration. Your confirmation serves as a receipt and includes hotel request and other event information.

Is the cost of my hotel room included in my registration fee?

No, the cost is not included. Hotel rooms may be requested for an additional cost through the online registration system at the same time you register to attend. Hotel confirmation numbers will be sent via email in December. Please do not call the hotel directly to confirm your registration; all hotel questions should be directed to Short’s Travel Management at ncaahousing@shortstravel.com.

The below rates are based on single and double occupancy, per room, per night, and are subject to total taxes (room, sales, occupancy, and other), currently at 12.57%.

Hampton Inn and Suites Phoenix Downtown	$219
Hilton Garden Inn Phoenix Downtown	$234
Hyatt Regency Phoenix	$289
Renaissance Phoenix Downtown	$299
Sheraton Phoenix Downtown	$281.40
The Westin Phoenix Downtown	$239

I am registered to be on-site but am unable to attend. What do I do?

NCAA Convention registration: Someone may come in your place, or you can cancel your registration. All registration changes must be requested by emailing ncaaconvention@shortstravel.com. Before Saturday, Dec. 2, a $50 cancellation fee will be collected, and the remaining registration fee will be refunded to the credit card charged during the online registration process. The cancellation fee changes to $100 on Sunday, Dec. 3. Cancellations after Jan. 2 are nonrefundable.

Hotel reservation: Contact Short’s Travel at ncaahousing@shortstravel.com to cancel your hotel room. Do not contact the hotel. Please review your confirmation regarding cancellation fees at each hotel.

Credential Privileges

Credentials are subject to terms and conditions for which they are issued. The NCAA reserves all rights and remedies to enforce adherence by credentialed persons to NCAA policies.

Appointment of Delegates (Voting and Speaking Rights)

How does an NCAA member school or conference appoint a delegate to vote or speak during a divisional business session?

Presidents, chancellors, directors of athletics and commissioners will receive emails in mid-November providing instructions to access the school- or conference-specific Appointment of Delegate Form.

Why doesn’t a name show up on the dropdown list for voting or speaking delegates?

All names are automatically transferred to the Appointment of Delegate system once those individuals register for the NCAA Convention. If a name does not appear in the dropdown list, that may mean the attendee either has not registered for the Convention or has selected conference affiliation instead of the employer during the registration process. Ask the individual to complete the registration or update the affiliation before trying again. If you continue to have issues, contact ncaaconvention@shortstravel.com.

Dress Code

What is the dress code?

Dress for the NCAA Convention is business casual. 

Transportation

Will the NCAA provide transportation?

The NCAA will not provide transportation upon arrival in Phoenix. Convention attendees should secure their own reservations and are responsible for their own transportation costs to their designated hotel.

The NCAA will provide complimentary airport shuttles to Phoenix Sky Harbor International Airport upon conclusion of the business sessions Saturday only.

Programming

Where will Convention activities take place?

The Phoenix Convention Center will serve as the primary meeting space. The Hyatt Regency Phoenix and the Sheraton Phoenix Downtown will provide overflow meeting space and sleeping rooms for the Convention. The Renaissance Phoenix Downtown, Westin Phoenix Downtown, Hampton Inn and Suites Phoenix Downtown and Hilton Garden Inn Phoenix Downtown will provide sleeping rooms.

Technical Issues

How long do I have before the registration system times out?

All registrations will time out if not finalized within 10 minutes. Direct additional questions regarding timing out to ncaaconvention@shortstravel.com.

How do I get a copy of my confirmation page?

If you have your confirmation number, you can log into the registration system by clicking here. At the bottom of the page, enter your name and registration ID. Once you have accessed your registration, click on the confirmation page, then click on “resend confirmation.” If you do not have your confirmation code, please email ncaaconvention@shortstravel.com.

Why is my school not listed in the dropdown list?

1. Please verify that you are registering under the correct division.
2. If your school is in the process of reclassifying from one division to another, you will need to register under the division to which it is reclassifying.
3. If you are still unable to locate your school in the dropdown list, contact ncaaconvention@shortstravel.com.