ISSUE NO. 101 ; NOVEMBER 2013
This update is a tool to enhance communication between the NCAA national office and the NCAA Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA list serve. We encourage athletic directors to share this communication with their athletic department members. Please contact Louise McCleary at firstname.lastname@example.org to include an item or share comments, and remember to log in to the Division III governance homepage for the latest news and information
TEAM PHYSICIAN Q&A. All three divisions of the NCAA membership will consider legislation at January’s convention that would require all schools to designate a team physicianto oversee medical services for injuries and illnesses related to a student-athlete's participation in intercollegiate athletics. The proposal, which was sponsored by the committee on Competitive Safeguards and Medical Aspects of Sport, has sparked discussions throughout the Division III membership about what would be required and how it might affect their daily operations. NCAA.org recently asked Lewis & Clark’s Acting Director of Athletics and Head Athletics Trainer Mark Pietrok and its Vice President, Secretary and General Counsel David Ellis many of the questions that members are currently asking at their own institutions. Their responses may not apply to every member, but they may be helpful to jump-start conversations on your campuses prior to the legislative vote on January 18, 2014. Click here for the full interview.
HOW TO GET NCAA CONNECT EMAIL ALERTS. All campus constituents are encouraged to register for NCAAConnect email alerts. By registering, the user will be able to choose his or her notification preferences - receive all NCAA email notifications; receive Division III notifications only as well as customizing the receipt of email alerts (daily vs. weekly; division specific; and/or area specific).
Registering is easy, and it will allow users to remain connected to the latest NCAA news. NCAAConnect also includes transactions, championship updates, publications and other material that aids in the administration of intercollegiate athletics. Click here for step by step instructions if you already have an ncaa.org account and click here if you do not have an NCAA.org account.
CAMPUS PERSONNEL CHANGES. A common membership request is how to submit a personnel change to the NCAA. Staff has recently added a link on the Division III governance homepage (right side, DIII Resources). The link is named NCAA On-line Directory. To make a personnel change request, click on the link, then click active member institutions, find your institution and click on Change Request located on the top right.
SICKLE CELL TRAIT RESOURCES. Reimbursement of up to $500 to offset sickle cell trait testing is now available. The reimbursement process will use the NCAA’s Program Hub and will require the head athletic trainer or director of athletics to submit receipts and the institution’s sickle cell trait status policy to receive the reimbursement. Institutions may request a reimbursement any time between August 1, 2013, and May 15, 2014. There are two of the three reimbursement windows still open and available: October 16 - January 15 (checks dispersed on February 1) and January 16-May 15 (checks dispersed on June 1).
SPECIAL OLYMPICS PROMOTIONAL ITEMS. Items including cobranded signage and T-shirts promoting Division III’s partnership with Special Olympics remain available at the Division III purchasing website. Although Division III no longer is offering a credit specifically related to the partnership, schools and conferences can use their 2013-14 $500 credit to buy anything on the purchasing website, including Special Olympics-related items. The $500 credit is available through the end of August 2014. All schools and conferences considering activation of Special Olympics activities this year are encouraged to review the promotional items that are available at the website. Those who logged into the site at any point since it opened last January should continue using the same login information (including the password you created). For those who have not yet logged into the site, the link is ncaadiii.sourceoneordering.com (no "www" or "http" needed). Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then create any password of your choosing. Assistance with logging in to the site and placing orders is available from Source One Digital ( Shan Bonjernoor or Amy Byrnes).
FACULTY ATHLETIC REPRESENTATIVE (FAR) UPDATES
GOALS 2014 COMING SOON. The third edition of the GOALS Study will soon be underway. GOALS, (which stands for Growth, Opportunities, Aspirations, and Learning of Students) is the most wide-ranging of the NCAA Research studies. It explores the full range of the student-athlete experience, asking for the student perspective on their academic, athletic, and social experiences while on campus. This year’s survey will include a specific section that will explore the Division III experience, as well as number of areas of inquiry that have been previously explored in the 2006 and 2010 versions of the study. Materials are currently in preparation and FARs will have the entire second semester to administer the surveys to their randomly selected teams.
FARA PRELIMINARY REPORT. The NCAA Division III Legislative Review Committee (LRC) is pleased to announce that its Preliminary Report is now available. Each year FARA constitutes a Legislative Review Committee to evaluate the proposed legislation that will be considered at the NCAA Convention in January. The LRC produces a preliminary review report which is then discussed in detail at the FARA Annual Meeting and Symposium. From those discussions a final report is released, which represents the official FARA position on the legislative proposals. Since not all FARs can make it to the annual meeting, this year FARs will have the opportunity to review the preliminary report and post comments on the FARA website so that their voice can also be heard by the LRC. The LRC report is posted on the FARA website at www.farawebsite.org. The final report will also be posted upon the completion of the FARA Annual Meeting in Baltimore.
SPOTLIGHT POLL. The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics . It features three new stories per month – each highlighting a Division III and Special Olympics joint activity or event. The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference will be given $500 to use for its next Special Olympics event. Other perks for winning include being recognized in the Division III Monthly Newsletter and on the Division III Special Olympics website.
Both written and digital (video, photo book, etc.) submissions will be accepted. Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, please email email@example.com .
After 8,149 votes, Wheaton College (Norton, Mass), Wheaton women’s basketball teams up with Heller’s Angels Special Olympic Team , won the October Special Olympics Spotlight poll with 56% (4,560) of the votes! Haverford College came in second with 44% (3,589) of the votes.
Click here to vote starting November 1.
NCAA Champion Magazine. www.NCAAChampionMagazine.org. For the Winter issue of Champion magazine, new editor Amy Wimmer Schwarb is exploring the moments that helped Divisions II and III establish the identities that they will be celebrating during their 40th anniversary celebrations in January. That includes student-athlete successes (such as Plymouth State's Joe Dudek making the cover of Sports Illustrated in 1985), historic moments and other memorable accomplishments that had a division-wide impact and helped make them what they are today. If you have a memory of an important moment that you think helped define Division III, e-mail it to Amy at firstname.lastname@example.org.
NCAA.org. http://www.ncaa.org/divisioniii. The 40th Anniversary of Division III and 40-in-40 is underway! Currently the Division III homepage is highlighting the history of our division and also profiling some exceptional former DIII student-athletes. Did you miss the stories for October? Catch up on this month’s stories:
@NCAADIII Twitter. https://twitter.com/NCAADIII Be on the lookout for championship information in the coming weeks! Remember to use the sport-specific #hashtags when communicating on your own platforms, including #whyd3. Below are the fall #hashtags:
|Cross Country||#d3xc||Soccer||#d3soc||Field Hockey||#d3fh||Women’s Volleyball||#d3vb||Football||#d3fb
NCAA Division III Facebook. http://www.facebook.com/NCAADivisionIII Division III Facebook recently surpassed the 13,000 fan mark with lots of room to grow and engage. Keep checking our Facebook page for Motivation Mondays, Throwback Thursdays and special tributes celebrating the 40th Anniversary of Division III.
ACADEMIC AND MEMBERSHIP AFFAIRS (AMA)
SLR GUIDELINES DOCUMENT. At its October 2013 meeting, the NCAA Division III Management Council approved an updated version of the NCAA Division III Subcommittee for Legislative Relief Information Standards, Guidelines and Directives. This document is intended to provide guidance to institutions on standards associated with legislative relief waiver requests.
LEGISLATIVE TIMELINE. The legislative timeline for the remainder of the 2013-14 legislative cycle is summarized here for convenience of reference.
November 1: Deadline for Amendments-to-Amendments and All Resolutions. All amendments-to-amendments (which do not increase the modification of the original amendment/proposal) and all resolutions must be received in the national office not later than 5 p.m. Eastern time November 1. No amendments-to-amendments sponsored by the membership may be submitted after this date. The Presidents Council is authorized to submit further amendments-to-amendments at the Convention if it deems such action necessary, provided it is approved by two-thirds of the Council and copies are distributed before or during the business session.
November 15 : Official Notice. The Official Notice will be available for distribution to the entire membership through a hard-copy mailing. The Official Notice includes all membership-sponsored legislation (as modified by a sponsor modification submitted by the September 15 deadline), all Presidents-Council sponsored legislation, all properly submitted amendments-to-amendments and resolutions (submitted by the November 1 deadline) and all position statements issued by Division III councils.
January 15-18, 2014 : NCAA Convention: All delegates receive the NCAA Convention Program when they register at the Convention. The Convention Program contains the most up-to-date meeting schedule and other helpful Convention information. Changes of an editorial nature to the proposed legislation (as it appears in the Official Notice) will be noted for the membership on the Convention floor at the beginning of the Convention business session and will be distributed in a handout.
2014 SECOND PUBLICATION OF PROPOSED LEGISLATION (SPOPL). The 2014 NCAA Convention Division III Second Publication of Proposed Legislation ( SPOPL ) is now available. This publication includes all membership-sponsored proposals as modified by the sponsors in accordance with the sponsor-modification process. The SPOPL also includes all proposals sponsored by the NCAA Division III Presidents Council.
Title: Single-Gender Institution that Enrolls the Underrepresented Gender -- Sports-Sponsorship Requirements (III). Date Issued: September 27, 2013. Date Published: October 21, 2013. Type: Official Interpretation. Item Ref: 2-a.
The Interpretations and Legislation Committee determined that a single-gender institution that enrolls students of the underrepresented gender is not responsible for satisfying sports-sponsorship requirements for the underrepresented gender if the institution does not offer any NCAA sponsored sports at any level (e.g., varsity, junior varsity or freshman) for the underrepresented gender. [References: Bylaws 20.11.3 (sports sponsorship) and 18.104.22.168 (single-gender institution exception)]
Title: Contact with a Prospective Student-Athlete During Practice Associated with Competition (III). Date Issued: October 9, 2013. Date Published: October 10, 2013. Type: Staff Interpretation. Item Ref: c
The academic and membership affairs staff confirmed contact shall not be made with a prospective student-athlete who is participating in a competition (e.g., golf tournament) from the time the prospective student-athlete has reported on call at the direction of a coach or has officially checked in for the event with the event operations staff, regardless of whether the event has officially commenced (e.g., before or after a practice round). [References: NCAA Division III Bylaws 22.214.171.124 (practice and competition site) and 17.10 (golf); and a staff interpretation (6/2/1989, Item No. e), which now been archived].
COMPLIANCE EDUCATIONAL VIDEO FOR COACHES. Click here for a four minute educational video that highlights two important areas of the eligibility and recruiting legislation--the 60-day eligibility rule, and permission to contact self-releases. Once on the video page, select the Coaches Update in the scroll bar beneath the video player.
CAMPUS WORKSHOPS. In January 2013, the NCAA announced changes to the grant funding for on-campus workshops and programming. In an effort to align the distribution of resources, member institutions and conference offices are now able to access grant funding through the NCAA’s Campus and Conference Workshops. The Campus and Conference Services Grant Funding will award up to $2,000 to cover speaker fees only for NCAA member institutions and conference offices to fund leadership development programming. The application for funding is available on Program Hub – NCAA Campus and Conference Services Request Form. Applications will continue to be accepted on a rolling basis until the funding is depleted. For additional information concerning this program, please contact Jaime Fluker, Associate Director of Leadership Development by phone at 317/917-6973 or by email at email@example.com.
NCAA POSTGRADUATE INTERNSHIP PROGRAM. The NCAA is currently accepting applications for the 2014-15 NCAA Postgraduate Internship Program. The internship is a one-year program that provides on the job learning experiences for college graduates who express an interest in pursuing a career in intercollegiate athletics administration. Click here for a summary of the internship program. Applicants must have received an undergraduate or graduate degree from a four-year NCAA member institution by the start of the Postgraduate Internship Program Monday,June 16, 2014. The application opened September 9, 2013, and closes Friday, December 6, 2013. Click here to access the online application. The internship is based at the NCAA national office in Indianapolis. Interns receive paid salaries of $24,000, in accordance with the NCAA national office’s biweekly payroll, as well as the following benefits: Ten days of annual leave, five sick days, individual health and dental insurance, disability and accident insurance, and workers compensation insurance. The NCAA Postgraduate Internship program is not designed to provide interns internship credit toward an undergraduate degree; however, with graduate school approval, an intern can be eligible to earn graduate degree credit. For further details, please visit the NCAA Postgraduate Internship Program webpage .
EMERGING LEADERS. The Emerging Leaders Seminar provides transitional, leadership and educational programming as well as an overview of the collegiate athletics structure to interns and graduate assistants from NCAA member institutions, conference offices and affiliate organizations. Additionally, this seminar provides individuals the opportunity to network with industry experts and peers in the field. The 2014 NCAA Emerging Leaders Seminar will take place January 29-31, 2014, in Indianapolis at the NCAA national office. To be eligible, individuals must have completed their bachelor's degree. Interested interns and graduate assistants should register via the NCAA Program Hub. The registration will close Tuesday, December 10, 2013, at 5 p.m. Eastern time. Due to demand, registration has been increased to serve up to 200 participants. Registration will be determined on a first-come, first-served basis. For additional questions, please contact Dawn Buth , Associate Director of Leadership Development.
CHAMPIONSHIPS MARKETING RESOURCE. Institutions selected to serve during 2013-14 as hosts for Division III championships will receive emailed requests to use the NCAA Online Marketing Website (www.ncaachampspromotion.com ) to support marketing strategies and communication. The website offers resources for creating awareness of and encouraging attendance at championship events. The purpose of the site is provide consistent NCAA branding for all rounds of championships and to allow hosts to concentrate on promoting the event, without having to spend valuable preparation time on the creation of artwork for posters, flyers, print ads, web banners and varying sizes of signage. Hosts at predetermined 2013-14 championship sites should already have received information about the website. Institutions selected to host at non-predetermined sites will receive information on accessing the site by noon the day after hosts are selected for championships, via emails sent to the tournament manager and marketing coordinator. The email will include username and password information for accessing the site, as well as budget information. If you have any questions regarding the NCAA Online Marketing Website, please feel free to email the NCAA marketing staff at firstname.lastname@example.org.
CHAMPIONSHIP DATES – MASTER CALENDAR. Dates for NCAA championships through 2023-24, including selection dates, are available via the NCAA Master Calendar. After logging in to the membership side of NCAA.org, locate the calendar in the bottom right-hand portion of the home page. Apply the filters of Sports & Championships and Division III to search for NCAA Division III Championships.
PROP RULES CHANGE PROPOSALS. Please use this link to record your proposal and rationale. This form must be fully completed in order for the proposal to be accepted. All proposals must be received by the end of November. If you have any questions, please contact Ken Andres at email@example.com or Teresa Smith firstname.lastname@example.org.
Several committees conducted in-person meetings in late September and October.
Interpretations and Legislation Committee, September 26-27
Management Council, October 21-22
Presidents Council, October 29-30
KEY DATES FOR NOVEMBER THROUGH JANUARY