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Monthly Update (July 2014)

Issue No. 108 - July 2014

This update is a tool to enhance communication between the NCAA national office and the NCAA Division III membership, with distribution to directors of athletics, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA list serve. We encourage directors of athletics to share this communication with their athletics department staff. Please contact Louise McCleary at lmccleary@ncaa.org to include an item or share comments, and remember to log in to the Division III governance homepage for the latest news and information.

Hot Topics

SURVEY – TOWN HALL SESSION AT 2015 CONVENTION. At the 2015 NCAA Convention, Division III will again host a town hall session during a portion of the Division III Issues Forum. We want your feedback regarding the topics to discuss during that session. Keep in mind that the Convention-Planning Subcommittee has recommended discussion of the current Division III planning process, a review of the nontraditional seasons, and gender equity as separate roundtable discussions. Please take a few minutes to complete this short survey and help us shape the session.

NCAA.org GETS A VISUAL REFRESH. Six months after introducing phase one of the NCAA.org redesign, an improved look and feel for the site will be showcased during the second phase (launch date July 1). Important concepts to remember about this phase of the redesign include the following:

  1. This phase is meant to enhance the look and feel of the site;
  2. The search function will continue to work;
  3. The navigation will not change;
  4. Links to information will not change; and
  5. Single-Source Sign-On will continue to function as normal.

“We are excited that this new design will be more visually appealing, allow more video integration and help users see more information on each page,” said Dana Thomas, Director of Web Communications. Please continue sending web content changes and requests to webrequest@ncaa.org so the NCAA web team can assist in a timely manner.

SPORT SPONSORSHIP AND DEMOGRAPHIC FORM. The Sport Sponsorship and Demographic Form is currently available to the membership. Completing the form is a membership requirement and must be submitted not later than August 15. Access to the site is through the NCAA single-source sign-on; the instructions and frequently asked questions documents found within the site will guide the user through each area of the form. If you have additional questions please contact Maria DeJulio (mdejulio@ncaa.org).

SAND VOLLEYBALL LEGISLATION. Sand volleyball which is sponsored only in Divisions I and II has reached 40 institutions and is now eligible for a national collegiate championship. The NCAA Committee on Women’s Athletics (CWA) will sponsor legislation for the 2015 Convention for the adoption of a national collegiate championship. The legislation also will come before the Division III membership if there is support from the Councils and/or the membership. The legislation is proposing to have the first national collegiate championship in the spring of 2016.

To create a national collegiate championship, all three divisions must support the legislation. While Division III doesn’t currently sponsor sand volleyball, the membership will be asked to support a national collegiate championship. Secondly, the membership will be asked to consider adding sand volleyball as a Division III championship sport. Similar to triathlon that was adopted last year, while some Division III schools may not want to add sand volleyball, adoption would allow those schools who do want to add, an opportunity.

Initial parameters may include the following:

  1. A spring sport (18 weeks) with 15 maximum dates of competition and eight minimum dates;
  2. Uniforms, unlike the summer Olympics, require the player’s midriff to be covered and bikinis are prohibited;
  3. On average, officials cost $50 per match and $125 per day;
  4. Teams are composed of five pairs and average rosters are 14 players;
  5. Research of Divisions I and II teams has shown that by year three, 60 percent of the sand volleyball roster consists of unique student-athletes (e.g., not on the indoor volleyball team); and
  6. In 2013, youth volleyball saw a 60 percent growth and club volleyball has seen a 457 percent growth with almost 4,000 players on the volleyball junior sand tour

360 PROOF UPDATE. Development of the free, evidence-informed, alcohol use prevention program designed for all students at small colleges is almost complete and the program will launch in January 2015. The first product of the NCAA Division III and NASPA Alcohol and Other Drug Collaborative, 360 Proof, is a comprehensive program offering:

  1. A self-study instrument to take stock of what campus alcohol information is already being collected and could be collected, and to inventory existing prevention efforts.
  2. A collection of National Institute on Alcohol Abuse and Alcoholism recommended strategies to facilitate the selection of evidence-informed strategies most appropriate for your campus.
  3. A Personalized Feedback Index (PFI), a candid online instrument designed for students to consider the personal impact of alcohol use and the strategies to reduce alcohol-related harms; and
  4. Additional materials including learning modules for both campus program implementers and coaches, and marketing materials to drive student use of the PFI. Visit 360proof.org for additional information and sign up to be alerted when registration opens.

DIVERSITY SPOTLIGHT POLL. In coordination with the NCAA office of inclusion and the Division III Commissioners Association, and specifically the Diversity and Well-Being Subcommittee, Division III is pleased to announce a new initiative. The Diversity Spotlight will recognize and promote outstanding diversity development related projects, programming and initiatives that are occurring on Division III campuses and conference offices. Beginning in September, an institution or conference will be recognized each month regarding a diversity related event, programming or initiative effort. The recognition will include a story in the monthly update as well as recognition on the Division III website and social media in addition to $500 towards the institution or conference’s next diversity initiative. Nominations for the first Spotlight will be solicited in early August.

NEW GOVERNANCE INTERNS. The Division III governance team welcomes two new interns to the governance department for the 2014-15 academic year. Brynn Seidenstriker and Nafeesa Connolly will be interning with the team as a part of the NCAA Post-Graduate Internship Program. Ms. Seidenstriker will primarily work with Division III through the 2015 NCAA Convention. Ms. Connolly will then become the Division III intern for the remainder of the academic year. Listed below are the bios of these two talented young ladies.

Brynn Seidenstriker. Brynn Seidenstricker graduated magna cum laude from Shippensburg University with a Bachelor of Science in business administration with a concentration in human resources management and a minor in coaching. Brynn was a four-year member of the field hockey team winning the Division II national championship in 2013 and finishing as the national runner-up in 2010. During Brynn’s senior year, she completed an internship in the Shippensburg athletics department specifically working in compliance and the national letter of intent. During her junior and senior year, she served as the Pennsylvania State Athletic Conference’s representative to the Division II National Student-Athlete Advisory Committee (SAAC).

Nafeesa Connolly. Nafeesa M. Connolly graduated magna cum laude from Simmons College in Boston, where she earned a Bachelor of Arts in communications with a concentration in public relations/marketing communications, and minors in business and marketing. Nafeesa was a four-year volleyball student-athlete, chair of the campus Student-Athlete Advisory Committee (SAAC), vice-chair of the Division III National SAAC and the sports editor for at the campus newspaper, The Simmons Voice. She was also a member of the Public Relations Student Society of America (PRSSA) and a student government senator. Nafeesa is a member of the Chi Tau chapter of Lambda Pi Eta, the national honors society of the National Communications Association.. As a student-athlete, she was a part of her conference’s Sportsmanship Team, All-Academic Team and recipient of the President’s Cup – awarded to the athletics team with the highest grade-point average.

Faculty Athletic Representative (FAR) Updates

Congratulations to the following FARs who have been nominated and selected to attend the 2014 FAR Fellows Institute:

Chuck Boland Howard Payne Charles Brown The Behrend College
Les Canterbury University of Redlands Lynda Cochran The College at Brockport
Keith Cooper Pacific Lutheran Fritz Detwiler Adrian College
David Dunbar Cabrini College Annamaria Elsden Buena Vista University
Erica Fradinger Whittier College Jeb Gorham Southern Vermont College
Andrew Goyke Northland College Lauralee Guilbalt Alverno College
Michael Hanna Rensselear Polytechnic Greg Hayton North Central University
Judy Hopp UW, Stout Marybeth Lennox Castleton State College
William Lowe Southern Virginia Deon Miles Sewanee
Jeff Owen Gustavus Adolphus Pamela Propson DePauw University
Kate Queeney Smith College Gordon Schmidt William Paterson
Catherine Sherron Thomas More College Traci Stark Heidleberg University
A. Wagstaff-Cunningham Hiram College Sharianne Walker Western New England
Jonathan Watson Manchester University    

The Division III FAR Fellows Institute is a three-day professional development event designed to increase the effectiveness of Division III FARs at the campus, conference and national levels. The components of the program include a thorough examination of best practices and issues surrounding the role and responsibility of the FAR, development of leadership skills necessary to carry out FAR responsibilities on campus and in the conference, and a strengthening of the network of FARs needed to serve on conference, divisional and Association-wide committees.

Special Olympics

SPOTLIGHT POLL. The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics. It features two to three new stories per month – each highlighting a Division III and Special Olympics joint activity or event. The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference will be given $500 to use for its next Special Olympics event. Other perks for winning include being recognized in the Division III Monthly Update and on the Division III Special Olympics website. Both written and digital (video, photo book, etc.) submissions will be accepted. Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, please email d3specialolympics@ncaa.org.

June WINNER. After 1,453 total votes, Randolph Raises Funds for Special Olympics Virginia won the June Special Olympics Spotlight poll with 53% (770) of the votes! Calvin College came in second with 45% (659) of the votes. Randolph College will receive $500 to use for its next Special Olympics event!

July Nominees

Click here to vote starting Tuesday, July 1. The winner will be announced on July 28, 2014.

Social Media

NCAA.org. http://www.ncaa.org/d3 This month, a content package on NCAA.org will feature stories about what student-athletes are doing during the summer months. From internships to community service and travel, student-athletes find interesting ways to spend their time between spring and fall semesters. Know student-athletes who are doing great things this summer? Tell us about it at: ncaa.submittable.com.

@NCAADIII TWITTER. Join in the social conversation this month on Twitter using the hashtag #SummerU. Share with us the interesting ways student-athletes are spending their summer months.

Academic and Memberships Affarirs (AMA)

AMA INTERPRETATION EMERGENCY PHONE LINE. As part of the continued transition to RSRO, beginning Monday, July 14, the current AMA Interpretation Phone Line will transition to the AMA Interpretation Emergency Phone Line. The purpose of this service is to process emergency interpretive requests that must be answered within the next business day and when an institution or conference does not have sufficient time to submit the request via RSRO. All other interpretive requests should be submitted via RSRO. As part of this process, an institution or conference office will leave a detailed voicemail and an AMA staff member will contact the institution or conference office by telephone as soon as possible to resolve the issue. The telephone number will remain the same, 317/917-6003, and the voicemail will be checked Monday through Friday from 9 a.m. to 5 p.m. Eastern time.

RULE OF THE MONTH. Coaching Staff Employment at Tryout Events. NCAA Division III institutional coaching staff may not be employed at an event that is devoted to agility, flexibility, speed and strength tests for prospective student-athletes. Many times these types of events are labeled as a “showcase” or “combine”, but may also be called a “camp.” Therefore, member institutions and conferences are encouraged to look closely at the activities of the event in determining whether or not it is permissible for an institution’s coaching staff to be employed at the event. (NCAA Bylaws 13.11.2.1 and 13.11.2.2)

2014-15 COMPLIANCE FORMS. The 2014-15 Compliance Forms database will be released July 1. Forms also will be posted to NCAA.org. Any questions or concerns should be directed to ncaatechnology@ncaa.org.

2015 LEGISTLATIVE AMENDMENT SUBMISSION. Please review the amendment procedures set forth in NCAA Constitution 5.3 of the 2013-14 NCAA Division III Manual. In particular, please note the deadline for the submission of amendments sponsored by the membership is not later than 5 p.m. Eastern time July 15. As a reminder, the minimum number of 20 active institutions is required to sponsor an amendment not sponsored by the NCAA Division III Management Council or Presidents Council. Alternatively, two conferences, on behalf of their active members, may sponsor an amendment. The effective date of the proposed legislation shall be August 1, 2015, unless an alternative date is given. Any legislation that has an immediate or alternative effective date must include in the statement of rationale why such an effective date is necessary. Please pay special attention to the directions for submitting amendments through the website at www.ncaa.org. Legislative amendments must be submitted electronically and must include proper chancellor or president approval as noted in the procedures. Questions regarding the amendment procedures should be referred to Jeff Myers or Brandy Hataway at the NCAA national office (317/917-6222).

PROP Updates

MEN AND WOMEN’S ICE HOCKEY – FINANCIAL IMPACT WITH NEW RULE. The NCAA Men’s and Women’s Ice Hockey Rules Committee recently approved several rules change recommendations and points of emphasis during its annual meetings. Before these rules proposals and points of emphasis are implemented, they must be approved by the NCAA Playing Rules Oversight Panel (PROP), which will consider these proposals and your feedback during a July 16, 2014, teleconference. Click here to provide feedback.

Please note the Committee is recommending a rule change that effective with the 2016-17 season, all institutions must have a goal anchoring system with 10-inch pegs in place. PROP is anticipating approval of this rule change and is providing two full seasons for institutions to comply so institutions will have the proper amount of time to budget and install the required new anchoring system for the 2016-17 season. There are a variety of anchoring systems available that meet the proposal’s requirements. It is understood that some facilities may be off campus and/or not university controlled, but the hope is that by allowing plenty of time to work with the facilities, all Division III institutions will be able to meet these requirements by 2016-17.

MEN AND WOMEN TRACK AND FIELD – COMMENT PERIOD. The NCAA Men’s and Women’s Track and Field/Cross Country Rules Committee approved several new rule changes during its annual meeting June 16-18. Feedback is being collected regarding these rules changes. Before these rule changes are implemented, they must be approved by the NCAA Playing Rules Oversight Panel (PROP). PROP will review these rules proposals during an upcoming teleconference where they will be evaluated in terms of negative impact on the image and integrity of the sport, student-athlete safety concerns and financial impact on institutions. To share your thoughts with PROP before final approval is granted, please click here. Please register your comments by Wednesday, July 9. Thank you for your time and attention to this request.

SOFTBALL – FINANCIAL IMPACT WITH NEW RULE. The following information is being provided to help clarify rules passed in 2014 by the NCAA Softball Rules Committee and subsequently approved by the Playing Rules Oversight Panel (PROP) relative to the height and distance of the home-run fence, which could have a financial impact. For new facilities and facilities that are being renovated when construction begins after the 2016 season, please click here for the new requirements.

CoSIDA Updates

RECOGNITION OF ATHLETICS COMMUNICATORS. Congratulations to athletics communicator directors at the Minnesota Intercollegiate Athletic Conference for being named top honoree for January-March 2014, in the renewal of a recognition program jointly sponsored by the NCAA and the Division III Sports Information Directors of America (D3SIDA). Also, congratulations to the staffs at Franklin & Marshall and at Wheaton (Massachusetts) for receiving honorable mention in the most recent round of judging. The MIAC was selected for a story from its Friday Feature series, about standout Carleton pentathlete Amelia Campbell. The recognition program, part of Division III’s identity initiative, seeks to honor the best work – including news releases, feature articles, videos, blogs and other materials – produced by campus and conference athletics communications staffs. Judging in the quarterly program is beginning now for work produced April-June 2014. Nominations of materials portraying the Division III philosophy and student-athlete experience are encouraged, and can be submitted via d3identity@ncaa.org. The top honoree in each quarter’s judging receives an additional $500 credit at the Division III purchasing website.

Educational Information

AWARD FOR DIVERSITY AND INCLUSION. Nominations for the 2015 Award for Diversity and Inclusion will be available here beginning July 15. The award represents a partnership formed by the NCAA and the Minority Opportunities Athletic Association (MOAA) to recognize and celebrate the initiatives, policies and practices of institutions, athletics departments, and/or conference offices that embrace diversity and inclusion across the intercollegiate athletics community. This can be through community service, professional development, hiring practices and/or programming activities that enhance opportunities for people of diverse cultures, backgrounds and experiences.

NCAA member institutions, athletics departments and conference offices are eligible to receive the award. Key characteristics of award winners may include:

  1. Focusing on the importance and the benefits of managing diversity, equality and promoting a culture of inclusion.
  2. Raising and deepening awareness of equality and diversity issues, from both an employment and service provision point of view.
  3. Providing mentoring opportunities and/or programming internally or externally.
  4. Supporting inclusive and/or diversity related educational/professional development opportunities.
  5. Implementing creative and inclusive work policies to support the needs of a diverse staff.
  6. Fostering an environment that celebrates differences.
  7. Contributions in the last year for innovative initiatives that affect the organizaation internally or externally.

Self-nominations will be welcome and two letters of support must accompany each nomination. The winner will be recognized at the 2015 NCAA Convention and participate at the MOAA Symposium to be held in conjunction with the NACDA Convention in June 2015. Please contact Katie Newman at knewman@nacda.com, 440/788-7474, or Chris Ruckdaschel at cruckdaschel@ncaa.org, 317/917-6975 with any questions.

Committee Updates

Several committees conducted in-person meetings in late May and June.

Key Dates For July Through September 2014

Dates Meetings/Championships Location
July 17-19 Postgraduate Scholarship Committee Meeting Indianapolis, Indiana
July 18-20 National SAAC Meeting Indianapolis, Indiana
July 21-22 Management Council Meeting Indianapolis, Indiana
August 6 Presidents Advisory Group Meeting Indianapolis, Indiana
August 7 Presidents Council Meeting Indianapolis, Indiana
September 7-8 Championships Committee Meeting Indianapolis, Indiana
September 16 Nominating Committee Meeting Indianapolis, Indiana
September 21-23 Committee on Women's Athletics Meeting Indianapolis, Indiana
September 21-23 Minority Opportunities and Interest Committee Meeting Indianapolis, Indiana
September 25-26 Interpretations and Legislation Committee Meeting Indianapolis, Indiana