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Monthly Update (Apr. 2014)

April 2014

This update is a tool to enhance communication between the NCAA national office and the NCAA Division III membership, with distribution to directors of athletics, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA list serve.  We encourage directors of athletics to share this communication with their athletics department staff.  Please contact Louise McCleary atlmccleary@ncaa.org to include an item or share comments, and remember to log in to the Division III governance homepage for the latest news and information.

HOT TOPICS

RECRUITING WORKING GROUP UPDATE. The Division III Recruiting Working Group spent several months listening carefully to the membership.  Now it is taking action.  The group created nine recruiting concepts last summer and sought the membership’s perspective through a 2013 fall survey in addition to roundtable discussions and straw polling of the more than 600 attendees at the 2014 NCAA Convention’s Division III Issues Forum.  The working group is relying on those responses as it determines what course of action to take regarding each concept.  Any it chooses to recommend for legislation will go into the legislative cycle by this summer in order to reach the 2015 NCAA Convention floor for a vote.  Click  here to read the full story.  

DIVISION III WEEK.  Our member schools have been reporting plans for this year’s celebration of Division III Week, set for April 7-13.  Activities planned during the week range from social events involving faculty members; to game nights and talent shows featuring student-athletes; to Special Olympics events and other community-service activities.  We urge you to continue letting us know during the week about your campus celebrations by using either our online reporting form or our d3identity@ncaa.org email address.  We also encourage you to publicize your activities through your social media platforms, including Twitter (please use #d3week in your tweets) – and while you’re at it, please help the Division III national office staff with its plans to make a donation to Special Olympics for each new “like” during the week at our Facebook page and for each new follower of our Twitter account. Remember also that there are free resources available for use during the week from the Division III download site (Username: ncaadiv3, Password: ncaaftp1).  Finally, please consider incorporating our 40th Anniversary celebration into your Division III Week celebration, as this is another opportunity for observing this milestone in our shared history.  More about the purposes of Division III Week and suggestions for incorporating the 40th Anniversary celebration can be found here or at the Division III Week home page.   

FACULTY ATHLETIC REPRESENTATIVE (FAR) UPDATES

2014 FAR FELLOWS INSTITUTE.  The 2014 NCAA Division III FAR Fellows Institute will be conductedOctober 17-19 in Indianapolis, with all expenses covered by the NCAA.  An announcement and nominations link form was forwarded to all commissioners, athletics directors and presidents Tuesday April 1.  Conference commissioners submit all nominations, and FARs from independent institutions are encouraged to self-nominate by contacting Debbie Brown (dbrown@ncaa.org ).  The nomination deadline is May 1, 2014

This three day professional development event, inclusive of travel, is designed to help FARs become more effective in their roles on campus, in the conference and nationally.  Further information about the program can be found here .  Past program evaluations have included the following comments:  

  1. I’ve been to many conferences/workshops over the years, but this is perhaps the most practical and useful workshop I have ever attended. 
  2. This Institute will help me take my role as FAR to the next level.  It has provided me with new tools, resources and the time to become a more effective FAR. 
  3. Good fellowship produced good ideas.  Fun, informative and energizing. 

Please contact Leah Kareti (lkareti@ncaa.org) with any questions about the Institute.

SPECIAL OLYMPICS

SPOTLIGHT POLL.  The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics.  It features three new stories per month – each highlighting a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner.  That institution or conference will be given $500 to use for its next Special Olympics event.  Other perks for winning include being recognized in the Division III Monthly Update and on the Division III Special Olympics website.  Both written and digital (video, photo book, etc.) submissions will be accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging.  To submit a story for consideration, please email d3specialolympics@ncaa.org

MARCH WINNER.  After 3,766 total votes, MIAC teams give back to Special Olympians  won the March Special Olympics Spotlight poll with 57% (2,150) of the votes!  Wartburg College  came in second with 38% (1,427) of the votes.  Bethel University submitted the MIAC story and will be given $500 to use for its next Special Olympics event! 

APRIL NOMINEES


Click here to vote starting Tuesday, April 1.  The winner will be announced Monday, April 28, 2014.

SOCIAL MEDIA

NCAA.org.  http://www.ncaa.org/d3  During a year-long celebration of Division III's 40th anniversary,NCAA.org is publishing weekly profiles of student-athletes who attended Division III member institutions during the past 40 years. The stories will continue to post each Wednesday through June 25, 2014.    

NCAA DIVISION III FACEBOOK.  http://www.facebook.com/NCAADivisionIII   Check our Facebook page for photos from the latest winter championships!  If you don’t already ‘Like’ our page, April 7-13 will be your chance to join the conversation and help raise funds for Special Olympics North America.  For every new ‘Like’ during Division III week, Division III will donate $1 to Special Olympics!  

@NCAADIII TWITTER.  https://twitter.com/NCAADIII  Use Twitter to stay up to date on the latest division news.  If you don’t already follow us, be sure to do so during Division III Week (April 7-13). For every new follower gained during that week we will donate $1 to Special Olympics. 

ACADEMIC AND MEMBERSHIP AFFAIRS (AMA)

RULE REMINDER OF THE MONTH - CAMPS AND CLINICS.  As summer approaches, it is important to be aware of the rules surrounding camps and clinics.  Sports Camps and Clinics are addressed in NCAA Bylaw 13.12, and there are several Educational Columns as well as interpretations that deal with this topic.  These resources address regulations regarding recruiting and employment camps as well as general requirements for conducting a camp.  Here are a couple of notable points to keep in mind: 

  1. For purposes of recruiting, a camp is like a competition.This means no athletics recruitment during the camp.Nonathletics institutional staff members may, however, present and provide general institutional information to camp participants.  
  2. Athletics staff may not be employed by a camp that is conducted or sponsored by a recruiting service.If that camp’s operator or sponsor is disseminating information (other than to the camper) about prospective student-athletes then your staff should not be working that camp.They can, however, attend and observe activities at that type of event. 

Below are links to a sampling of resources that will help you navigate this area of the legislation.  

COMPLIANCE EDUCATIONAL VIDEO FOR COACHES.  Click  here for short educational video that highlights several important areas of the eligibility and recruiting legislation - camps and clinics, signing celebrations for new recruits and full-time enrollment.  To view the video with closed captioning, users must turn on the closed captioning setting within YouTube.

REQUESTS/SELF-REPORTS ONLINE (RSRO).   Later this month, in response to user feedback, RSRO will have some new features.  The new features include the ability to change the primary and secondary contact in a submitted case and to set preferences in the case management and home tabs. Also, in the Home tab’s message section, the newest messages will now appear at the top of the list and a “select all” option has been added to enable users to delete messages more quickly.  An announcement will be posted to RSRO once these, and the other new features, are released.  Alongside the release of the new features will be a change in the email address used to send RSRO notifications. Once the RSRO features are released, RSRO notifications will begin coming from rsro@ncaa.org instead of nobody@ncaa.org .  This change will make it easier to know when you receive an RSRO notification.  To ensure you continue to receive RSRO notifications, you are encouraged to add rsro@ncaa.org to your email application’s whitelist (e.g., safe senders list).  If you have any questions, or to request a complete list of the RSRO features being released this month, please email rsro@ncaa.org.

SPORTS-SPONSORSHIP WAIVERS.  Due to the extreme winter conditions that are continuing into the spring, staff wanted to outline the process for a waiver if an institution does not satisfy the minimum contest requirement, due to the inclement weather, and it negatively impacts sport sponsorship.  Please note that it is a condition of membership to sponsor the minimum number of sports based on the enrollment of your institution.  Any sport used to meet the minimum sports-sponsorship requirements must meet the minimum contest and participant requirements.  (Bylaw 20.11.3)  On occasion there are legitimate circumstances that may hinder an institution’s ability to properly sponsor the minimum number of sports.  Weather, especially for spring sports, can make it difficult for an institution to complete the minimum contests.  There is, however, a process that offers institutions the opportunity to explain the inability to satisfy the sports-sponsorship minimums and seek a waiver of this requirement.  Click  here to read more in regard to the waiver process.

E-PUBLICATION.  An "epub format of the latest NCAA Division III Manual is available onwww.ncaapublications.com.  This updated Manual will contain any recent legislative changes with an immediate effective date since the last publication in August and can be used on devices such as the iPhone and Kindle.  Be sure to look for the download and instructions identified as the "epub."   

REGIONAL RULES SEMINARS

2014 REGIONAL RULES.  Registration for the 2014 NCAA Regional Rules Seminars opened in early March.  The Regional Rules Seminars will be conducted May 20-23 in Atlanta, Georgia, and June 3-6 in San Diego, California.  The Regional Rules Seminar schedule grid and session descriptions are available through the registration system and on the Regional Rules Seminar Web page at www.ncaa/regionalrules.org .   2014 Regional Rules Seminar Highlights include the following:

  1. Emphasis on fundamental legislative training, advanced application scenario-based presentations and navigating the academic and membership affairs processes.  
  2. Opportunities to engage with department representatives outside of academic and membership affairs. 
  3. Opportunities to provide feedback on issues of national significance. 

Questions about the Regional Rules Seminars should be directed to academic and membership affairs staff orregionalrules@ncaa.org .  As a reminder, per NCAA Constitution 3.2.4.15, Division III institutions are required to send an institutional representative to Regional Rules Seminars once in three years.

EDUCATIONAL INFORMATION

2015 NCAA HONORS AWARDS.  Nominations now open for the NCAA’s Honor Awards with the top award winners being recognized at the Honors Celebration held during the 2015 NCAA Convention in the Washington, D.C. area.  NCAA member schools are invited to nominate current and former student-athletes for the 2015 Theodore Roosevelt Award , Silver Anniversary AwardAward of Valor and Inspiration Award.  The awards recognize current and former student-athletes who have brought distinction to themselves, their schools and intercollegiate athletics.  Nominations can be submitted through the NCAA Program Hub.  Click here for more information about the awards, the nomination process and to learn more about last year’s honorees.

LIFE SKILLS SYMPOSIUM.  Registration is now open for the 2014 NCAA Life Skills Symposium, which will take place June 23-25 in Atlanta, Georgia.  The Life Skills program is designed to provide relevant, effective and practical training, as well as career development opportunities, to those professionals at member institutions and conference offices working day-to-day on student-athlete development.  Potential participants must currently work in a student-athlete development role at a NCAA member institution.  Graduate assistants serving in this capacity are welcome, and encouraged, to attend. Registration must be submitted via theNCAA Program Hub not later than 5 p.m. Eastern time on Friday, May 9, 2014.  Please contact Justin Paysinger, at 317/917-6036 or jpaysinger@ncaa.org, if you have any questions regarding the Life Skills Symposium.  For more details regarding registration dates, cost of attending or program objectives, pleaseclick here.

NCAA-BCA ACHIEVING COACHING EXCELLENCE (ACE) FORUM.  Do you see one of your basketball staff members casting strong core values to the student-athletes; engaging the community with a vibrant personality; and showing up each day with a desire to succeed?  These traits are the tools of a leader.  Nominations are now being accepted for that coach – male or female – to attend the 2014 ACE Forum.  The ACE Forum is an educational setting where individuals who have been identified as potential head basketball coaches, by administrators and head coaches in the membership, will simulate the intercollegiate interview process from researching the position to their first staff meeting after becoming a head coach.  The 2014 ACE Forum will take place June 12-14 in Indianapolis.  For more information about eligibility and cost of attendance, please click here.  To nominate potential participants, visit NCAA Program Hub.  Please contact Curtis Hollomon, at 317/917-6324 or chollomon@ncaa.org , if you have any additional questions.

INCLUSION FORUM.  Registration for the 2014 Inclusion ForumMay 1-32014 , is now open.  The NCAA Inclusion Forum brings together intercollegiate athletics leaders passionate about improving the educational and professional environment for student-athletes, coaches and staff.  Sessions engage on a broad range of topics related to policy, research and best practices for racial and ethnic minorities, women, international student-athletes, LGBTQ and disability access to sport.  The Inclusion Forum will begin Thursday, May 1 at 1 p.m. Eastern time and end Saturday, May 3 at 5 p.m. Eastern time, and be held in Orlando, Florida, at the Walt Disney World Swan & Dolphin hotels.

COMMITTEE UPDATES

Two committees conducted in-person meetings in March:   

KEY DATES FOR APRIL THROUGH JUNE

   2014  
Dates Meetings/Championships Location
April 13 Playing and Practice Seasons Subcommittee Meeting Indianapolis, Indiana
April 13-14          National Student-Athlete Advisory Committee Meeting Indianapolis, Indiana
April 14 Men's Volleyball Selections Indianapolis, Indiana
April 14-15 Management Council Meeting Indianapolis, Indiana
April 23-24 Presidents Council Meeting Indianapolis, Indiana
April 25-27 Men's Volleyball Championship Huntingdon, Pennsylvania
 May 1-3 NCAA Inclusion Forum Orlando, Florida
May 1-3 Postgraduate Scholarship Meeting Indianapolis, Indiana
May 4 Men's and Women's Lacrosse Selections Indianapolis, Indiana
May 4 Softball Selections Indianapolis, Indiana
May 4-5 Men's and Women's Tennis Selections Indianapolis, Indiana
May 5 Men's and Women's Golf Selections Indianapolis, Indiana
May 11 Baseball Selections Indianapolis, Indiana
May 12 Women's Rowing Selections Indianapolis, Indiana
May 13-16 Men's Golf Championship Greensboro, North Carolina
May 13-16 Women's Golf Championship Howey-in-the-Hills, Florida
May 18 Men's and Women's Outdoor Track & Field Selections Indianapolis, Indiana
May 19-24 Men's and Women's Tennis Championship Claremont, California
May 20-23 Regional Rules Seminar Atlanta, Georgia
May 22-24 Men's and Women's Outdoor Track & Field Championship   Delaware, Ohio
May 22-27 Softball Championship Tyler, Texas
May 23-27 Baseball Championship Appleton, Wisconsin
May 24-25 Women's Lacrosse Championship Gettysburg, Pennsylvania
May 25 Men's Lacrosse Championship Baltimre, Maryland
May 28-29 Championships Committee Meeting Indianapolis, Indiana
May 30-31 Women's Rowing Championship Indianapolis, Indiana
June 3-6 Regional Rules Seminar San Diego, California
June 11-12 Membership Committee Meeting Indianapolis, Indiana