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Monthly Update (Mar. 2014)

March 2014

This update is a tool to enhance communication between the NCAA national office and the NCAA Division III membership, with distribution to directors of athletics, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA list serve. We encourage directors of athletics to share this communication with their athletics department members. Please contact Louise McCleary at lmccleary@ncaa.org to include an item or share comments, and remember to log in to the Division III governance homepage for the latest news and information.

HOT TOPICS

DON'T BET ON IT. Did you know that the Federal Bureau of Investigations estimates that more than $2.5 billion is illegally wagered on March Madness each year? Did you know that some sports wagering industry experts estimate the number to be as high as $7-10 billion annually? Did you know that last year it was reported that wagering at Nevada sportsbooks on March Madness had surpassed wagering on the Super Bowl? (March Madness Betting Now Tops Super Bowl; USA Today, March 27, 2013) With March Madness on the horizon, please remember that NCAA bylaws prohibit participating in March Madness bracket pools, fantasy leagues or the like where something is put at risk (i.e., money, entry fee or tangible item) for the opportunity to win something. This prohibition applies to all student-athletes, athletics administrators, conference office staff members and institutional staff members who have responsibilities within or over the athletics department. The enforcement staff would like to stress the importance of educating all of these individuals on this prohibition. In this regard, the enforcement staff has created a Sports Wagering Resource pageand Don’t Bet On It poster geared towards student-athletes for institutions to display in its athletics facilities and on campus.

DIVISION III WEEK. As you prepare for this year's celebration of Division III Week, April 7-13, we urge you to share your plans through our online reporting form or through our d3identity@ncaa.org email address. Reporting your plans in advance (preferably by April 1) helps the national office spread the word about the various ways in which member schools and conferences are celebrating Division III week. During your planning, please consider making use of the free resources available from the Division III download site (Username: ncaadiv3, Password: ncaaftp1). These resources include a communications kit; the Division III Week and 40th anniversary logos; videos; the 2014 customizable splash page for use on your website; and suggestions of activities for the week. Please also consider incorporating our 40thanniversary celebration into your Division III Week activities. More about the purposes of Division III Week and suggestions for incorporating the 40th anniversary celebration can be found here or at the Division III Week home page.

UPDATING YOUR CONTACT INFORMATION. Is your institution’s contact information up to date? For all personnel changes, go to ncaa.org, hover over the Division III link on the top, right side, and in the far right column (NCAA Resources), click on the NCAA Online Directory. Click on Active Members and then login using your NCAA.org username and password. After you login, find your institution, and in the upper right corner of the page, click on the submit change link.
 

FACULTY ATHLETIC REPRESENTATIVE (FAR) UPDATES

The 2014 FAR Fellows Leadership Institute will be conducted October 17-19, 2014, in Indianapolis. Institute objectives include enhancing the role of the FAR and raising awareness of the FAR as a valuable campus and conference resource. FAR Fellows identify best practices to empower the FAR to carry out responsibilities at the campus and conference levels and develop strategies to engage key campus constituencies on the role of athletics in the educational process. Fellows are equipped to build strong faculty advocacy on behalf of the student-athlete and intercollegiate athletics on campus and increase support for student-athletes by developing practical tactics for improving relationships with campus and conference student-athlete advisory committees (SAACs).

Institute nominations are made by conference commissioners, or directly by the individual FAR for independent institutions. The nominations memo will be distributed to all FARs, presidents and chancellors and conference commissioners April 1, with nominations due not later than May 1 and selections announced June 1. Please contact your commissioner or Leah Kareti if you would like to pursue attendance at this event.

 

SPECIAL OLYMPICS

SPOTLIGHT POLL.The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located onncaa.org/D3SpecialOlympics. It features three new stories per month – each highlighting a Division III and Special Olympics joint activity or event. The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference will be given $500 to use for its next Special Olympics event. Other perks for winning include being recognized in the Division III Monthly Update and on the Division III Special Olympics website. Both written and digital (video, photo book, etc.) submissions will be accepted. Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, please email d3specialolympics@ncaa.org.

February WINNER. After 5,972 total votes, Austin College won the February Special Olympics Spotlight poll with 52% (3,102) of the votes! Stockton College came in second with 40% (2,372) of the votes.

March Nominees:
Wartburg Hosts Unified Sports Day
Catholic University Student-Athletes Take Polar Plunge
MIAC teams give back to Special Olympians

Click here to vote starting Saturday, March 1. The winner will be announced March 27, 2014.

 

SOCIAL MEDIA

NCAA.org. http://www.ncaa.org/d3 More than 100 current and former student-athletes competed in the 2014 Olympic Games in Sochi. Find athletes by division by clicking here. United States senior representative on the International Olympic Committee, Anita DeFrantz, was recently featured on the website as part of Division III’s 40thanniversary celebration.

NCAA DIVISION III FACEBOOK. http://www.facebook.com/NCAADivisionIII Be sure to check Facebook for all the latest news, including feature stories on student-athletes within the membership!

@NCAADIII TWITTER. https://twitter.com/NCAADIII Use Twitter to stay up to date on winter sports action and the latest division news. And remember to use #whyd3 to help spread the word in your tweets.

 

ACADEMIC AND MEMBERSHIP AFFAIRS (AMA)

ISSG REMINDER. NCAA Constitution 6.3.1 requires all NCAA Division III institutions to conduct a comprehensive self-study and evaluation of their athletics programs at least once every five years. The full Institutional Self-Study Guide (ISSG) and requirements for supporting documentation are now available for completion. Click here for the user manual. This information must be entered into the electronic ISSG by all institutions; fax, hard copy or email submissions of the ISSG will not be accepted.

The ISSG is located behind the Single-Source Sign-On System and can be accessed via the My Application link on NCAA.org (if access has been granted by the institution’s Single-Source Sign-On Administrator). Institutions that need technical assistance are asked to send questions via email to Robin Burger at rburger@ncaa.org.

Click here to see which schools are required to complete their ISSG and supporting documentation by June 1, 2014.

FEBRUARY E-PUBLICATION. An ‘epub” format of the latest NCAA Division III Manual is available on www.ncaapublications.com. This updated Manual will contain any recent legislative changes with an immediate effective date since the last publication in August and can be used on devices such as the iPhone and Kindle. Be sure to look for the download and instructions identified as the “epub.”

STUDENT-ATHLETE REINSTATEMENT (SAR) REMINDERS. The NCAA student-athlete reinstatement staff would like to remind institutions to submit all reinstatement requests and waiver requests in Requests/Self-Reports Online (RSRO) as soon as possible as we approach the busy fall season. Click here for some general reminders.

ACADEMIC PORTAL UPDATE. Work continues on the development of the Academic Portal, which is intended to serve as a single point of entry and process for all NCAA institutions on academic related requirements. The development of this portal will impact the way institutions develop and submit academic information, such as the Division III Academic Success and/or graduation rates data. Institutions that offer sports in other divisions also will have one entry point for NCAA Division I Academic Progress Rate (APR) data, Academic Performance Program (APP) penalty waivers, and the NCAA Division II Academic Tracking System. Please emailacademicportal@ncaa.org with any feedback, questions or comments.

 

REGIONAL RULES SEMINARS

2014 REGIONAL RULES. Registration for the 2014 NCAA Regional Rules Seminars opens in early March (this is a change from recent years). The Regional Rules Seminars will be conducted May 20-23 in Atlanta, Georgia, and June 3-6 in San Diego, California. The Regional Rules Seminar schedule grid and session descriptions will be available through the registration system and on the Regional Rules Seminar Web page at www.ncaa/regionalrules.org. 2014 Regional Rules Seminar Highlights include the following:

  1. Emphasis on fundamental legislative training, advanced application scenario-based presentations and navigating the academic and membership affairs processes.
  2. Opportunities to engage with department representatives outside of academic and membership affairs.
  3. Opportunities to provide feedback on issues of national significance.

Questions about the Regional Rules Seminars should be directed to academic and membership affairs staff or regionalrules@ncaa.org. As a reminder, per Constitution 3.2.4.15, Division III institutions are required to send an institutional representative to Regional Rules Seminars once in three years.

Click here to see which institutions are required to attend a Regional Rules Seminar this year (2014).

 

CoSIDA UPDATES

2014 CONVENTION REGISTRATION, HOTEL RESERVATIONS NOW OPEN. Take advantage of reduced registration rates through March 21 and see the new Convention Attendance Grants being offered for first time! The 2014 CoSIDA Convention, taking place June 8-11 in Orlando in conjunction with NACDA and Affiliates Convention Week, now has online registration and hotel reservations open. A day featuring Division III specific programming will occur Monday, June 9, and for the first time, additional dollars were added to the Division III Conference Grant specifically for campus Athletics Communication Directors and Sports Information Directors to receive professional development opportunities. Ask your conference commissioner for details. Click here to get online registration & Marriott World Center hotel reservations. Click here for the 2014 Convention webpage (with schedule, social events, airline and shuttle promotions, etc.).

 

EDUCATIONAL INFORMATION

INCLUSION FORUM. Registration for the 2014 Inclusion Forum, May 1-3, 2014, is now open. The NCAA Inclusion Forum brings together intercollegiate athletics leaders passionate about improving the educational and professional environment for student-athletes, coaches and staff. Sessions engage on a broad range of topics related to policy, research and best practices for racial and ethnic minorities, women, international student-athletes, LGBTQ and disability access to sport. The Inclusion Forum will begin at 1 p.m. Eastern time Thursday, May 1, and end at 5 p.m. Eastern time Saturday, May 3, and be held in Orlando, Florida, at the Walt Disney World Swan & Dolphin hotels.

NATIONAL CAREER IN SPORTS FORUM (CSF). Registration is now open for the 2014 NCAA National Career in Sports Forum (CSF), which will take place June 5-8, 2014, in Indianapolis, Indiana. The NCAA hosts two-hundred selected student-athletes to learn about careers in sports. Nomination applications will be reviewed by current athletics administrators with representation from Divisions I, II, III and the NCAA national office. For more details regarding the application process and cost to participants please click here. Student-athlete nominations andapplication materials, including a resume, must be submitted via the NCAA Program Hub not later than 5 p.m. Eastern time Thursday, March 27, 2014. Please contact Sarah Sadowski at 317/917-6714 or ssadowski@ncaa.orgif you have any questions regarding CSF.

2013-14 NCAA STUDENT-ATHLETE SPORTSMANSHIP AWARDS. These awards honor student-athletes who have distinguished themselves through demonstrated acts of sportsmanship and ethical behavior. The awards are administered by the NCAA Committee on Sportsmanship and Ethical Conduct (CSEC), which was established in 1997. From the nominees, the CSEC is encouraged to select six divisional honorees, one male and one female (individual or group) from each division, as well as one team chosen from all divisions. This year, the CSEC requests that nominations be sent directly from institutions to the NCAA. Conference approval and submission of nominations to the NCAA is no longer required, however, institutions are asked to notify their conference of nominations they have sent. The submission deadline is June 17, 2014.

2013-14 NCAA BOB FREDERICK SPORTSMANSHIP AWARD. The award will honor a coach, administrator or staff member (past or present) who possesses a demonstrated history of sportsmanship. This individual will have displayed the utmost respect for NCAA intercollegiate athletics and all who participate by leading by example and promoting positive fan involvement in and out of the competition setting. As Bob Frederick was, the recipient of this award will be known by his or her dedication to preserving the integrity of intercollegiate athletics. The submission deadline is June 17, 2014.

CAMPUS WORKSHOPS. NCAA member institutions and conference offices are now able to access grant funding through the NCAA’s Campus and Conference Workshops. The Campus and Conference Services Grant Funding will award up to $2,000 to cover speaker fees to fund leadership development programming or will cover the cost to have a NCAA trained facilitator present and facilitate selected workshops. Funding is currently available. Below find a listing of how member institutions and conference offices have used this funding:

  • Professional development workshops for staff and administrators
  • SAAC and/or Student-Athlete Retreats/Meetings/Workshops
  • Conflict Resolution
  • DiSC Behavioral Assessment
  • Goal Setting & Action Planning
  • Social Media
  • Step UP! Bystander Intervention Program

The application for funding is available on Program Hub – NCAA Campus and Conference Services Request Form. Applications will continue to be accepted on a rolling basis until the funding is depleted. For additional information concerning this program, please contact Jaime Fluker, Associate Director of Leadership Development, by phone at 317/917-6973 or by email at jfluker@ncaa.org.

 

CHAMPIONSHIPS

GOLF GROOVE RULE.  The men’s and women’s golf committees voted to delay the implementation of USGA Groove and Punch Mark Specification until August 1, 2014.  Further information can be found here.

 

COMMITTEE UPDATES

Several committees conducted in-person meetings in February.

Membership Committee, February 6-7
Championships Committee, February 10-11
Interpretations and Legislative Committee, February 13-14
Financial Aid Committee, February 17-18

 

KEY DATES FOR MARCH THROUGH MAY

  2014  
Dates Meeting/Championships
Location
March 9 Men's and Women's Indoor Track and Field Selections Indianapolis, Indiana
March 9 Men's and Women's Ice Hockey Selections Indianapolis, Indiana
March 14-15 Wrestling Championship Cedar Rapids, Iowa
March 14-15 Men's and Women's Indoor Track and Field Championship Lincoln, Nebraska
March 17 Strategic Planning and Finance Committee Meeting Indianapolis, Indiana
March 19-22 Men's and Women's Swimming and Diving Championship Indianapolis, Indiana
March 21-22 Men's Basketball Championship Salem, Virginia
March 21-22 Women's Basketball Championship Stevens Point, Wisconsin
March 21-22 Women's Ice Hockey Championship TBD
March 21-22 Men's Ice Hockey Championship Lewiston, Maine
March 31 Nominating Committee Meeting Indianapolis, Indiana
April 13 Playing and Practive Seasons Subcommittee Meeting Indianapolis, Indiana
April 13-14 National Student-Athlete Advisory Committee Meeting Indianapolis, Indiana
April 14 Men's Volleyball Selections Indianapolis, Indiana
April 14-15 Management Council Meeting Indianapolis, Indiana
April 23-24 Presidents Council Meeting Indianapolis, Indiana
April 25-27 Men's Volleyball Championship Huntingdon, Pennsylvania
May 1-3 2014 NCAA Inclusion Forum Orlando, Florida
May 1-3 Postgraduate Scholarship Meeting Indianapolis, Indiana
May 4 Men's and Women's Lacrosse Selections Indianapolis, Indiana
May 4 Softball Selections Indianapolis, Indiana
May 4-5 Men's and Women's Tennis Selections Indianapolis, Indiana
May 5 Men's and Women's Golf Selections Indianapolis, Indiana
May 11 Baseball Selections Indianapolis, Indiana
May 12 Women's Rowing Selections Indianapolis, Indiana
May 13-16 Men's Golf Championship Greensboro, North Carolina
May 13-16 Women's Golf Championship Howey-in-the-Hills, Florida
May 18 Men's and Women's Outdoor Track and Field Selections Indianapolis, Indiana
May 19-24 Men's and Women's Tennis Championship Claremont, California
May 20-23 2014 Regional Rules Seminars Atlanta, Georgia
May 22-24 Men's and Women's Outdoor Track and Field Championship Delaware, Ohio
May 22-27 Softball Championship Tyler, Texas
May 23-27 Baseball Championship Appleton, Wisconsin
May 24-25 Women's Lacrosse Championship Gettysburg, Pennsylvania
May 25 Men's Lacrosse Championship Baltimore, Maryland
May 28-29 Championships Committee Meeting Indianapolis, Indiana
May 30-31 Women's Rowing Championship Indianapolis, Indiana