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Monthly Update

FEBRUARY 2014

This update is a tool to enhance communication between the NCAA national office and the NCAA Division III membership, with distribution to directors of athletics, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA listserve.  We encourage directors of athletics to share this communication with their athletics department members.  Please contact Louise McCleary at lmccleary@ncaa.org to include an item or share comments, and remember to log in to the Division III governance homepage for the latest news and information.

HOT TOPICS

2014 NCAA CONVENTION RESOURCESAll 2014 and 2013 Convention PowerPoints, including all Division III education sessions and videos can be found on the Division III homepage under the Convention Resources tab.     

NCAA.org.  Are you having trouble logging into the new NCAA.org?  Here's why:  You no longer need to login to access most member information.   All information from the former "membership side" and "public side" of NCAA.org are now available on one site that does not require you to log in.  The only place where you now need to login is "My Apps" on the far right-hand side of the top navigation bar. This is the new entry point for Single-Source Sign-On (SSSO) which will take you to the NCAA business applications portal where you can access LSDBi , Compliance Assistant, Requests/Self-Reports Online (RSRO) and other member apps.  In order to have access to these apps, you must already have an active account or receive a login and password from the single-source sign-on administrator on your campus.  For more information on SSSO, visit the SSSO User Guide .  If you have not browsed the new site, this story will help explain the changes and the reasoning behind it.  Lastly, please email WebHelp@ncaa.org if you have trouble finding a resource or information on the site or you want to provide feedback.

Some navigation tips: 

  1. The site was built with the end user in mind. That means that as a Division III institution, the user should enter through the top Division III link. 
  2. The big drop-down menu (referred to as a mega-nav) is very important to this new site. Key information can be accessed directly from that drop-down menu.
  3. If you want to access the Division III governance page, click on the top Division III navigation link.
  4. My Apps is where you access single-source sign-on. This login area is the same as before and users will have access to the same applications.  

Please note that phase two of the site redesign will occur mid-summer and provide an even greater level of user functionality.

DIVISION III GRADUATION RATES.   Findings from the fourth year of the Division III Graduation Rates Reporting Program were shared at the 2014 Convention’s Presidents and Chancellors Luncheon.  Staff shared an aggregate report that captured graduation rate information from the 139 schools that participated in the program in 2013.  Similar to last year, Division III student-athletes had a higher federal graduation rate (68 percent) than nonathletes (61 percent), and an ASR overall rate of 87 percent.  However, for consecutive years, the report has shown a lower rate for football players and African-American student-athletes – a topic that needs further attention and data.  The NCAA Division III Presidents Council is asking for assistance.  The Presidents Council believes that this aggregate report is relevant and valuable for the division and individual institutions.  Those institutions that have participated are asked to continue their commitment to the program and discuss with presidential colleagues the program’s relevance and value.  Those who have not participated in the past are encouraged to consider submitting your school’s data this coming reporting cycle, which opens in early March.  If you have questions, please contact Eric Hartung, ehartung@ncaa.org, or Maria DeJulio,mdejulio@ncaa.org.

2014 NCAA REGIONAL RULES SEMINARS.  Registration for the 2014 NCAA Regional Rules Seminars opens in early March (this is a change from recent years).  The Regional Rules Seminars will be conducted May 20-23 in Atlanta, Georgia, and June 3-6 in San Diego, California.  The Regional Rules Seminar schedule grid and session descriptions will be available through the registration system and on the Regional Rules Seminar Web page at www.ncaa/regionalrules.org.   2014 Regional Rules Seminar Highlights include the following:

  1. Emphasis on fundamental legislative training, advanced application scenario-based presentations and navigating the academic and membership affairs processes.
  2. Opportunities to engage with department representatives outside of academic and membership affairs.
  3. Opportunities to provide feedback on issues of national significance.

Questions about the Regional Rules Seminars should be directed to academic and membership affairs staff or regionalrules@ncaa.org .   As a reminder, per NCAA Constitution 3.2.4.15, Division III institutions are required to send an institutional representative to Regional Rules Seminars once in three years.

2014 DIVISION III WEEK.  The third annual celebration of Division III Week, scheduled for April 7-13, is one of the best opportunities to call attention to the unique student-athlete experience enjoyed at member schools.  This year also offers an opportunity to incorporate the on-going celebration of the division’s 40th anniversary into Division III Week activities.  Division III Week is an opportunity to highlight the activities and achievements of current student-athletes through the scheduling of an academic, athletics, co-curricular or extracurricular activity during the week, and this year, institutions and conferences also may take advantage of the opportunity to shine a light on standout student-athletes from the past 40 years.  Further information about Division III Week and its purpose, as well as links to an activation kit and resources is available here.  We urge institutions and conferences to let us know, in advance, all planned Division III Week activities, either by submitting information here , or sending it to the d3identity@ncaa.orgemail address.  Providing this information in advance will assist the national office’s promotion of the full array of planned activities.

PURCHASING WEBSITE.  The Division III Purchasing Website offers materials like co-branded banners, backdrops, unique signage, T-shirts and other products promoting the Division III identity, as well as items for use in activating the Division III’s partnership with Special Olympics and the current celebration of Division III’s 40th anniversary.  Schools and conferences can use their 2013-14 $500 credit to buy anything on the purchasing website.  The credit is available through the end of August 2014.  The link isncaadiii.sourceoneordering.com (no "www" or "http" needed).  Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password).  Assistance with logging in to the site, updating records to reflect a new director of athletics’ email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from Amy Byrnes at Source One Digital.

 

FACULTY ATHLETICS REPRESENTATIVE (FAR) UPDATES

FARA ANNUAL MEETING AND SYMPOSIUM.  Planning is already underway for the 2014 FARA Annual Meeting and Symposium (FAMS) scheduled for November 13-15, 2014, in New Orleans.  The FARA Executive Committee will meet in March to develop the agenda for the meeting.  As in years past, programming for FAMS will include both Association-wide and Division-specific content.  In a recent survey, 99 percent of attendees said they would recommend the meeting to their colleagues - a percentage that has been consistent over the years.  On that same survey, attendees were asked to suggest topics that they want to see explored at future meetings.  We’d also like to ask that same question of the readers of the DIII Monthly Update.  If you have any session suggestions, please forward them to Michael Miranda, FARA Liaison, at mmiranda@ncaa.org or contact any of the Division III representatives to the FARA Executive Committee Tim Jay (tjay@mcla.edu), Wendy Gradwohl ( wgradwohl@wittenberg.edu) or Kelly Stalker (kstalker@immaculata.edu ).   Your input is very helpful to the FARA Executive Committee as they plan another informative and engaging FARA Annual Meeting and Symposium.

NCAA CONVENTION SESSION.   At this year’s Convention, FARA offered a session titled “Identifying Roles for Faculty Athletics Representatives: What do YOU want an FAR to do?”  The panelists represented all three divisions, and while it was a diverse group, there was a commonality in the underlying principles articulated by each panelist.  All said they want to see their FARs help student-athlete achieve success in all areas of their collegiate experience.   There was a clear understanding that student-athletes are committed to both their academic experience and to achieving success athletically.  Challenges can arise when the pursuit of excellence in one area begins to impede success in the other.  FARs can play a role in helping facilitate success in both areas by advocating for student-athletes and helping faculty understand the particular student-athlete needs and pressures.  The idea that an FAR can serve as a go-between to help the student-athlete navigate the demands of both the athletics and academic worlds was a recurring theme.  To be a successful go-between, FARs must establish positive relationships with a variety of campus leaders including the president, director of athletics and the student-athlete advisory committee.

There is information available on the role of FARs (see the FAR Survey report at www.farawebsite.org/resources ).  Obviously, each campus will have a specific set of expectations for its FAR and those roles will vary considerably.  But there does seem to be some consensus that assisting student-athletes to get the most out of their collegiate experience in the areas of academics, athletics and the full range of opportunities available to them is at the heart of the FAR’s role.

 

SPECIAL OLYMPICS

SPOTLIGHT POLL.  The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics.  It features three new stories per month – each highlighting a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner.  That institution or conference will be given $500 to use for its next Special Olympics event.  Other perks for winning include being recognized in the Division III Monthly Update and on the Division III Special Olympics website.  Both written and digital (video, photo book, etc.) submissions will be accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging.  To submit a story for consideration, please email d3specialolympics@ncaa.org.

December/January WINNER.  Haverford College won the December/January Special Olympics Spotlight poll with 66% (100) of the votes! The ODAC conference came in second with 34% of the votes.

February Nominees

Austin College hosts Special Olympics for local kids
Stockton College Student-Athletes Volunteer for Special Olympics Tournament
Wentworth Hosts Special Olympics  Basketball Tournament

Click here to vote starting February 1.

 

SOCIAL MEDIA

CHAMPION MAGAZINE.  The Winter issue of NCAA Champion magazine was recently released and features several great stories from around Division III.  Middlebury nordic skier Kelsey Phinney is featured on the magazine's cover, and her story is inspiring to read.  Ms. Phinney grew up skiing with her father, a former professional and Olympic cyclist.  She has dedicated her academic career to neuroscience because of her personal experience watching her father battle the symptoms of Parkinson's disease.  Champion also takes a look at a new film on former Gettysburg basketball player Cory Weissman, whose return to the court after suffering a stroke produced one of the great examples of sportsmanship in recent years, and it examines some of the great moments that helped define the division over the last 40 years.  Lastly, the magazine highlights the newly created Athletic Direct Report working group.

NCAA Champion magazine also is on the lookout for exceptional student-athletes in all divisions whose performances in the classroom, on the athletics field and in their communities make them the poster children for the collegiate athletics experience. Champion looks for student-athletes who are not just successful in their sports, but are involved in activities that transcend sport.  They have compelling stories to share about their community service efforts with their schools, conferences and divisions; their travel abroad as volunteers to help the less fortunate; academic careers they devote to a higher calling; or adverse experiences that ultimately reflect the virtues of college athletics (not just overcoming injuries, but overcoming adverse experiences because of the support their athletics and academic support groups provide).  Champion cover subjects strive to share what is great about college athletics.  If you have a student-athlete with that type of story to share, contact Champion Executive Editor Brian Hendricksonor Champion Editor Amy Wimmer Schwarb and let them know about it!

NCAA DIVISION III FACEBOOK.  Be sure to check Facebook for all the latest news!  Check out the Facebook homepage for latest Division III stories.

@NCAADIII Twitter.  https://twitter.com/NCAADIII Use Twitter to stay up to date on winter sports action and the most up-to-date division news.

 

ACADEMIC AND MEMBERSHIP AFFAIRS (AMA)

2014 POST CONVENTION INFORMATION.  The 2014 NCAA Convention was held January 15-18 in San Diego.  Eleven proposals were adopted, with one membership-sponsored proposal being withdrawn by the sponsors.  Complete information about the Convention legislation can be found here.

FEBRUARY E-PUBLICATION.  An ‘epub” format of the latest NCAA Division III Manual will be available February 15 on www.ncaapublications.com .  This updated Manual will contain any recent legislative changes since the last publication in August and can be used on devices such as the iPhone and Kindle.  Be sure to look for the download and instructions identified as the “epub.”

STAFF INTERPRETATION.  Coach Competing against Student-Athletes (III).  Date Issued: November 20, 2013.  Date Published: December 2, 2013.

The academic and membership affairs staff confirmed that it is permissible for a member institution's coach to compete against his or her own student-athletes or coach a team against his or her own student-athletes in an out-of-season competition, provided the coaching staff member does not direct, supervise, or otherwise engage in practice activities with the student-athletes during the competition.

[References: NCAA Division III Bylaws 17.02.1.1 (athletically related activities), 17.1.5 (out-of-season athletically related activities) and 17.1.5.2.1 (involvement of coaching staff)].

RSRO UPDATE.   When an institution discovers circumstances that impact a prospective or currently enrolled student-athlete's eligibility, in most cases the institution also must report a secondary violation in conjunction with seeking reinstatement for an involved individual.  Within RSRO, this requires an institution to complete and submit both a reinstatement request and a violation report.  Click  here for the latest update.

 

EDUCATIONAL INFORMATION

NATIONAL CAREER IN SPORTS FORUM (CSF).   Registration is now open for the 2014 NCAA National Career in Sports Forum (CSF), which will take place June 5-8, 2014, in Indianapolis.  The NCAA hosts the CSF annually.  The four-day event brings together two hundred selected student-athletes to learn about careers in sports.  Nomination applications will be reviewed by current athletics administrators with representation from Divisions I, II, III and the NCAA national office.   CSF Facilitator applications are due Thursday, February 27, and facilitator training will be May 8-10 in Indianapolis.  Student-athlete nominations and other application materials must be submitted not later than 5 p.m. Eastern time Thursday, March 27, 2014.   Nomination forms can be accessed on NCAA Program Hub.  Please contact Sarah Sadowski at 317/917-6714 or ssadowski@ncaa.org if you have any questions regarding CSF.

INCLUSION BEST PRACTICES.  As a core value, the NCAA believes in and is committed to diversity, inclusion and gender equity among its student-athletes, coaches, and administrators. The national office seeks to establish and maintain an inclusive culture that fosters equitable participations for student-athletes and career opportunities for coaches and administrators from diverse backgrounds. Diversity and inclusion improve the learning environment for all student-athletes and enhance the excellence within the Association. The Office of Inclusion has recently published an Inclusion Best Practices document to assist schools and conferences.

CAMPUS WORKSHOPS.   In January 2013, the NCAA announced changes to the grant funding for on-campus workshops and programming.  In an effort to align the distribution of resources, member institutions and conference offices are now able to access grant funding through the NCAA’s Campus and Conference Workshops .  The Campus and Conference Services Grant Funding will award up to $2,000 to cover speaker fees only for NCAA member institutions and conference offices to fund leadership development programming.  The application for funding is available on Program Hub – NCAA Campus and Conference Services Request Form.  Applications will continue to be accepted on a rolling basis until the funding is depleted.  For additional information concerning this program, please contact Jaime Fluker, associate director of leadership development by phone at 317/917-6973 or by email at jfluker@ncaa.org .

 

CoSIDA UPDATES

DIVISION III/D3SIDA RECOGNITION PROGRAM.  We are renewing our partnership with the Division III Sports Information Directors of America to recognize the best work by athletics communication directors portraying the Division III identity and student-athlete experience.  The quarterly recognition program is part of the Division III identity initiative.  It seeks to honor the best work – including news releases, feature articles, videos, blogs and other materials – produced by Division III campus and conference athletics communication offices.  Each quarter’s top honoree will receive an additional $500 credit for the purchase of promotional items at the Division III purchasing website.  A panel of D3SIDA members selects the recipients, including honorable mention awards, with winners then publicized through NCAA.org and other platforms.  The panel currently is accepting nominations of work produced during the January-March 2014 quarter.  Links to online versions of such work can be submitted via email atd3identity@ncaa.org.

CoSIDA INTERNSHIP GRANT The Phil Langan Graduate Internship Grant is designed to assist member institution sports information offices with funds to support the addition of a graduate internship.  There is one award annually, providing $12,500 for a 10-month appointment.  This grant is available to media relations/sports information offices that do not currently have paid graduate or undergraduate interns.  The application deadline is April 4, 2014, and information can be found on the CoSIDA scholarship program webpage.  All applications must be submitted online .  Langan, a CoSIDA Hall of Famer (working at Ithaca, Princeton and Brown) who passed away in November of 2009, served the organization as secretary-treasurer and Digest editor from 1972-77.

 

CHAMPIONSHIPS

NEW IN-REGION SELECTION CRITERIA.  The following in-region calculation changes will go into effect during the next academic year (2014-15).  

  1. Mileage radius. NCAA Division III Management Council approved the Championships Committee recommendation to increase the radius used to calculate in-region competition from 200 to 500 miles effective with the 2014-15 academic year.The proposed increase in the mileage requirement for in-region would mirror that used for championship bracketing and pairings.
  2. Provisional/reclassifying. Year one and two provisional and reclassifying institutions CAN count as an in-region opponent (assuming at least one of the in-region definitions is met).
  3. Postseason competition. Conference postseason competition is excluded from the in-region calculation.
  4. Spring break. For NCAA spring championships, competition against out-of-region opponents over one official vacation period (e.g., spring break) may be exempted from the calculation. 

 

COMMITTEE UPDATES

Several committees conducted in-person meetings in December and January.     

Committee on Competitive Safeguards and Medical Aspects of Sport (CSMAS), December 12-14

2014 Convention, January 15-18

 

KEY DATES FOR FEBRUARY THROUGH APRIL

2014

Dates

Meeting/Championships

Location

February 6

Membership Committee Meeting

Indianapolis, Indiana

February 10-11

Championships Committee Meeting

Indianapolis, Indiana

February 13-14           

Interpretations and Legislation Committee Meeting

Indianapolis, Indiana

February 26

Men's and Women's Swimming and Diving Selections

Indianapolis, Indiana

March 3

Men's and Women's Basketball Selections

Indianapolis, Indiana

March 9

Men's and Women's Indoor Track & Field Selections

Indianapolis, Indiana

March 9

Men's and Women's Ice Hockey Selections

Indianapolis, Indiana

March 14-15

Wresling Championship

Cedar Rapids, Iowa

March 14-15

Men's and Women's Indoor Track & Field Championships

Lincoln, Nebraska

March 17

Strategic Planning and Finance Committee Meeting

Indianapolis, Indiana

March 19-22

Men's and Women's Swimming & Diving Championship

Indianapolis, Indiana

March 21-22

Men's Basketball Championship

Salem, Virginia

March 21-22

Women's Basketball Championship

Stevens Point, Wisconsin

March 21-22

Women's Ice Hockey Championship

TBA

March 21-22

Men's Ice Hockey Championship

Lewiston, Maine

March 31

Nominating Committee Meeting

Indianapolis, Indiana

April 13

Playing and Practice Seasons Subcommittee Meeting

Indianapolis, Indiana

April 13-14

Student-Athlete Advisory Committee Meeting

Indianapolis, Indiana

April 14

Men's Volleyball Selections

Indianapolis, Indiana

April 14-15

Management Council Meeting

Indianapolis, Indiana

April 23-24

Presidents Council Meeting

Indianapolis, Indiana

April 25-27

Men's Volleyball Championship

Huntingdon, Pennsylvania

April 29-30

Minority Opportunities and Interests Committee

Indianapolis, Indiana