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Division II Procedures for Sponsoring Resolutions

For consideration at the 2020 NCAA Convention, resolutions must be received at the NCAA national office not later than 5 p.m. Eastern time, Friday, November 1. 

In addition, the following procedures should be observed:

  1. Resolutions for the Convention related to federated provisions may be submitted by active members by the November 1 deadline, in accordance with the provisions of NCAA Constitution 5.4.2.
  2. Resolutions related to dominant provisions in Constitution 1 and 2 and elsewhere may be sponsored by the NCAA Board of Governors by the November 1 deadline, in accordance with the provisions of NCAA Constitution 5.4.3.
  3. Institution Submissions – Federated Provisions:  Any 15 or more NCAA Division II member institutions may sponsor a resolution(s) related to federated provisions, provided all sponsoring institutions are active members with voting privileges.  Resolutions must be submitted in the name of the institution by the chancellor or president or the designated representative.  [Note:  The chancellor or president must provide written notification (not later than the November 1 deadline) to the national office of any individual designated to assert sponsorship of a legislative proposal on behalf of the institution.] 
  4. Conference Submissions – Federated Provisions:  At least two member conferences with voting privileges may sponsor a resolution(s) related to federated provisions, provided the resolution(s) is submitted by the chief elected or chancellor or president of the member conferences on behalf of 15 or more active member institutions and signed by the chairs of the conference's official presidential administrative groups or at least two chancellors or presidents of a conference's member institutions if a conference has no presidential administrative group. 
  5. Legislation enacted through resolutions shall be of a temporary nature, effective only for a limited period of time as specified in the resolution itself.
  6. The sponsors of each proposed resolution related to federated provisions that, if adopted, would result in significant expenditures from the Association's budget and/or by member institutions, may be required by the NCAA Division II Presidents Council to provide written documentation of the estimated costs to the division and/or member institutions.
  7. It is not necessary to submit statements of intent and rationale with resolutions; rather, such information should be reflected within the body of the resolution itself.
  8. Resolutions must be submitted through the Legislative Services Database for the Internet.
    1. To access LSDBi, go to www.ncaa.org.
    2. Click on "My Apps" in the upper right-hand corner of the screen.  Login to the membership side of www.ncaa.org using your previously established username and password.  If you do not already have a username and password, click on "register" and follow the on-screen instructions.  If you have forgotten your previously established password, click "Forgot your password?".
    3. Click on "LSDBi" in the My Applications Links box.
    4. Hover over the "Legislative Process" tab.
    5. Click on "My Proposals" option.
    6. Click on "Add a Proposal" option.
    7. Select Resolution as the category.

Please contact Karen Wolf and Chelsea Hooks at the NCAA national office (317-917-6222) if you have any questions.