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Frequently Asked Questions Regarding Postgraduate Scholarship

Q.  There is a student-athlete I want to nominate using the online nomination submission system, but I do not know this institution's NCAA ORG ID and password.  What should I do?

A.  At each NCAA member institution, the athletics director, the senior woman administrator and the compliance coordinator have knowledge of the NCAA ORG ID and password for that institution.

 Q.  There is a three-sport (cross country, indoor track and field, and outdoor track and field) student-athlete at our institution, and we would like to nominate her in all three sports.  Is that ok?

A.  You should determine the student-athlete's best sport and nominate her in her final season of eligibility or competition for that sport.  If she is equally successful in all three sports and as long as it is her final season of playing eligibility, she may be nominated in the fall for cross country, in the winter for indoor track and field, and in the spring for outdoor track and field.

You may not include awards earned for cross country on nominations for indoor or outdoor track and field, you may not include awards for indoor track and field on nominations for cross country or outdoor track and field, and you may not include awards for outdoor track and field on nominations for cross country or indoor track and field.

If she is selected as an award recipient in the fall, you must notify the NCAA national office to pull her nomination for winter sports. If she is not selected as an award recipient in the fall, but is selected as an award recipient in the winter, you must notify the NCAA national office to withdraw her spring sports nomination.

 Q. I would like to nominate a football player this fall, but his GPA is 3.199.Can I still nominate him?

A. The minimum grade-point average must be not lower than 3.200 on a 4.000 scale to be nominated.The grade-point average must include all undergraduate hours. Graduate level hours may not be included.

 Q.  I have a student-athlete who has eligibility remaining, but she graduated last spring.  Her GPA at the time of graduation was 3.140, so she missed the minimum GPA requirement to be nominated for an NCAA Postgraduate Scholarship.  She will be enrolled full time in a graduate program in the fall but has one year remaining.  Can she be nominated next year if her cumulative GPA rises above the required 3.200 due to her graduate grades?

A.  Her cumulative grade-point average must include grades only from her undergraduate studies.  Since her GPA was 3.140, she does not qualify to be nominated.

 Q.  In previous years, paper copies of the scholarship nomination booklets were sent to my institution for me to type on and send in.  What happened to the paper copy?

The hard copy nomination form is no longer available.  Please submit all nominations using the online submission system.

 Q. What needs to be sent to the NCAA now that the process is online?

A.  Only the student-athlete's transcript(s) must be sent to the NCAA when using the online submission system.  The FAR or FAR designee requests the student-athlete's official transcripts be sent preferably by electronic mail tolthomas@ncaa.org.  The student-athlete has the option to send in the voluntary self-identification form.

 Q.  I submitted a baseball student-athlete's nomination before the deadline.  He has earned additional honors and awards.  How can I add this information to his original nomination?

A.  Send an email message including the student-athlete's name, institution and sport to the regional selection committee chair, as well as to the NCAA Postgraduate Scholarship liaison at the NCAA national office.  Additional information should be a concise summary about all additional honors or awards.  Press releases are not considered a concise summary.  The additional information will be printed and added to the original nomination up to two days prior to the NCAA Postgraduate Scholarship Committee selection meeting.

 Q.  We now have final statistics for the basketball student-athlete nominated from our institution.  How can I add them to her original nomination?

A.  Send an email message including the student-athlete's name and institution with the final statistics to the regional selection committee chair, as well as to the NCAA Postgraduate Scholarship liaison at the NCAA national office.  The final statistics will be printed and added to the original nomination up to two days prior to the NCAA Postgraduate Scholarship Committee selection meeting.

 Q.  At our institution, we view the running sports as one.  One of our top runners, who has earned All-American status in cross country, is eligible to be nominated for outdoor track and field.  Why can't I list that award on her nomination?

A.  Cross country, indoor track and field, and outdoor track and field are three separate sports, and each has its own NCAA championship.  The regional selection committees and the NCAA Postgraduate Scholarship Committee do not consider awards and honors from another sport when reviewing nominations.

 Q.  Last season, our quarterback was told by doctors not to play football again due to an injury.  Can he be nominated this fall since he will not be able to play his senior year?

A.  Yes.  A student-athlete may be nominated even if he/she has eligibility remaining provided the student-athlete will no longer be using his remaining eligibility due to the injury.

  Q.  A runner at my institution will graduate in May after only three years.  Can she be nominated in her final year even if she has eligibility that can be used in graduate school?

A.  Yes, she may be nominated in her final year provided she does not use the remaining eligibility in graduate school.  If she will be using the remaining eligibility and competing in her first year of graduate school, she must be nominated the year she is completing the eligibility.

 Q.  I will nominate a transfer softball student-athlete.  Her transferred hours appear on our institutions official transcript.  Is that enough?

A.  The NCAA Postgraduate Scholarship Committee and the regional selection committees want to see all of the student-athlete's grades.  If the grades from the school she transferred from do not appear on your institution's official transcript, you need to obtain an official transcript from the institution from which she transferred.

 

 FREQUENTLY ASKED QUESTIONS REGARDING MY SCHOLARSHIP

 Q.  The faculty athletics representative told me that I was awarded an NCAA Postgraduate Scholarship.  Why wasn't I notified, and how do I get the money?

A.  After the NCAA Postgraduate Scholarship Committee selects award recipients, notification is sent to the person from your institution who submitted the nomination.  A copy of that letter is sent to the student-athlete at the address for notification from the nomination form. With the student-athlete's copy of the letter are several documents, including an acceptance form and a certification of enrollment form.

The acceptance form must be signed and returned within two months of notification.  The certification of enrollment form initiates payment of the scholarship to the graduate school.  This completed form should be mailed to the NCAA national office several weeks before you want the scholarship funds sent to your graduate school.

 Q.  I was awarded an NCAA Postgraduate Scholarship and I am ready to enroll in a master's degree program.  How do I get my scholarship?

A.  Complete the certification of enrollment form (part-time or full-time, depending on which type of student the graduate program considers you) and have the admissions officer or dean of the graduate institution certify your enrollment.  The graduate school's representative also needs to provide a complete address for the institution.  Once the original, completed form arrives at the NCAA national office, your scholarship check will be issued.  The process takes approximately two to four weeks.

 Q.  I will take six credit hours this summer in a graduate degree program.  Is that considered full or part time?

A.  You must check with personnel at the graduate institution to see what is considered full and part-time status.

 Q.  There are several prerequisite courses I need to complete before beginning my master's program.  Can I use my NCAA Postgraduate Scholarship toward the prereqs?

A.  The NCAA Postgraduate Scholarship must be used toward graduate level courses as part of a graduate degree program.

 Q.  The program I want to enter is a certificate program, not a master's degree program.  Can I use my NCAA Postgraduate Scholarship toward the certificate program?

A.  No.The NCAA Postgraduate Scholarship must be used toward a graduate degree program as a full-time or part-time student.

 Q.  I am in training for the next Olympics and do not plan on attending graduate school until they are over.  Can I defer my scholarship?

A.  The NCAA Postgraduate Scholarship Committee would consider a written extension request from you for you to use your award if the term will expire prior to your being able to use your scholarship.  In your letter you should state your reason for needing the extension, as well as your specific plans on graduate school enrollment.

 Q.  I plan to work while attending graduate school to help pay expenses.  Can I attend graduate school as a part-time student?

A.  The graduate school determines how many hours constitute part-time enrollment.  Half of your scholarship amount will be issued upon your enrollment as a part-time student and the other half will be issued when you have six hours remaining to obtain your graduate degree.  The institution must complete the second Certificate of Enrollment form and send it to the NCAA Postgraduate Scholarship liaison at the NCAA national office.  If at any time you become a full-time graduate student, the balance of your award will be issued when the institution sends the NCAA Postgraduate Scholarship liaison at the NCAA National Office a second Certificate of Enrollment form that verifies you are currently a full-time graduate student.

 Q.  Can my NCAA Postgraduate Scholarship be used toward expenses to obtain my teaching credential?

A.  Your NCAA Postgraduate Scholarship must be used toward a graduate-level degree program.  A teaching credential does not qualify as a graduate degree program.

 Q.  I was selected to receive an NCAA Postgraduate Scholarship for cross country and will attend graduate school in the fall.  I still have eligibility to compete in track and field.  May I use my NCAA Postgraduate Scholarship while I attend graduate school and compete in track and field?

A. You may not use your NCAA Postgraduate Scholarship until all of your sports competition has ceased.

 Q.  I am enrolled in a combined BS/MS program.  Can my NCAA Postgraduate Scholarship be used toward this program?

A.  Your NCAA Postgraduate Scholarship may be used toward graduate level hours, but it may not be used toward undergraduate level hours.  The institution will be able to verify when you complete the undergraduate level hours so your NCAA Postgraduate Scholarship can be applied toward graduate level expenses.

 Q.  I will receive a fellowship from the graduate institution I plan to attend.  Can I still use my NCAA Postgraduate Scholarship?

A.  Receiving awards from sources other than the NCAA does not interfere with the guidelines to use your NCAA Postgraduate Scholarship.

 Q.  I am from another country and plan to earn a master's degree in my homeland.  Will I be able to use my NCAA Postgraduate Scholarship there?

A.  Your NCAA Postgraduate Scholarship may be used at an international institution, as long as you are enrolled in a graduate-level program and you will matriculate with a graduate degree.

 Q.  I received an NCAA Postgraduate Scholarship for football.  The next spring, I won an appeal for a medical red shirt.  Now that my eligibility status has changed, what do I need to do about my NCAA Postgraduate Scholarship?

A.  Notify the NCAA national office that your playing eligibility status has changed.  You will not be able to use your NCAA Postgraduate Scholarship until all of your athletics competition has ceased.

 Q.  Because of a family emergency, I had to drop out of the graduate program.  What happens to the unused portion of my NCAA Postgraduate Scholarship?

A.  The graduate institution where you were enrolled should return the unused portion of your scholarship to the NCAA national office, attention NCAA Postgraduate Scholarship program.  If you are able to re-enroll prior to the term for you to use the award, the balance will be sent to the school with the graduate program where you will complete your graduate degree.  If you are unable to enroll within the time allowed to use the award, you could request an extension for additional time to use the funds.  The NCAA Postgraduate Scholarship Committee considers extension requests.

 Q.  I was selected to be an alternate award recipient.  When will I find out if I will receive an NCAA Postgraduate Scholarship?  How long will I have to use it?

A.  Alternates are notified by the NCAA national office as soon as the NCAA is made aware there is a scholarship available.  Very often the Walter Byers Scholarship award recipients are also recipients of an NCAA Postgraduate Scholarship.  Because an individual may use only one NCAA award for postgraduate studies, typically the Walter Byers Scholarship award recipient notifies the NCAA Postgraduate Scholarship liaison that he/she will not use the NCAA Postgraduate Scholarship he or she was awarded.  Also, for the class whose scholarships' term ends the next August, files are reviewed in late summer to determine if there are unused scholarships.  Alternates are notified as soon as possible, usually in September, if there is an award available for their use.  Once an alternate is notified, he or she has two years to use the award, or until August 31, two years later.