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Recruiting/Scouting Service Application Process

Operators may request approval by submitting an online application in the NCAA Scouting Service Approval System.

The application is only available between March 1 and 11:59 p.m. (Eastern Time) on May 31. An email is sent annually when the application goes live to all services approved the previous year and any service that has requested to be notified when the application is available. This email is merely a courtesy and regardless of the email’s receipt, the applicant is responsible to apply prior to the specified deadline. Late submissions are not accepted. Failure to apply while the application is available online will require the service to wait until the application is available again the following year.

A recruiting/scouting service operator only needs ONE user account for the Scouting Service Approval System.  Once an account is created, that same account should be utilized each year.  Contact information can be update at any time; so, operators should NOT create a new account if edits need to be made to the address, phone number or e-mail.

The applicant will be asked to answer a series of questions that correspond to the NCAA legislated requirements and will need to provide ECAG a sample of the published data and/or login credentials (username and password), if the service is an online service. 

The sample submitted with the scouting service application must be a complete example of a report that would be provided to an institution with a full cross-section of your product. Sample examples:

ECAG will evaluate each application in the order they are submitted. Due to the volume of application submitted in a very concentrated window of time, you should anticipate a minimum of two weeks for our staff to process your application. As in years past, approvals will not be granted/posted until after April 1.

If ECAG needs clarification regarding your submission, you will receive an email requesting additional information and will have 10 days to address those issues. Failure to respond by the deadline will result in a denial of your application. Again, all deadlines are strictly enforced; so plan accordingly.

If the service is determined to be compliant, you will receive an approval notification via email. The list of approved services is available at, but access is limited to NCAA institutional staff with a MyApps login.  Once approved, institutions can subscribe immediately, and the approval will be valid until May 31 the following year.

If the operator has applied, but a decision has not yet been rendered, OR the operator has not yet applied in the current season/year, no claims of NCAA certification/approval are permitted. False claims of certification/approval may impact future eligibility to be NCAA-certified/approved.

For additional Information, click the link below:

Responsibility for NCAA Compliance

Service operators are responsible for ensuring that their recruiting/scouting services AND all staff or individuals contributing to the service product/success are compliant with NCAA requirements. Therefore, it is advisable as a service operator to make sure you know and understand these requirements and have plans/procedures to successfully meet these expectations.

You are responsible for educating and monitoring your staff/contributors and if those individuals fail to conduct themselves within the NCAA requirements, it could result in the loss of current or denial of future approval for a period of up to five (5) years. Violations of NCAA requirements/expectations are subject to penalties described in the ECAG Adverse Actions guideline.