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Institutional Responsibilities Regarding Scouting Service Approvals

All scouting service approvals granted are based on information available to the NCAA at the time of the application. Once approved, the service will be identified on the list of approved scouting services that can be accessed with the following URL:http://web1.ncaa.org/scouting/school_search. An ncaa.org account is required in order to access the list.

During the months of March, April and May while the current year’s applications are being processed, compliant services for both the current and the previous academic years will be visible. Compliant services are listed chronologically.  Therefore, to see the services approved for the current academic year will appear BELOW the previous year and you will need to scroll down to see the updated list.

Take caution to make sure that you are looking at the correct academic year when determining if the service has been approved for this year before making a purchase.  Some services may be listed twice.  For example:

Scouting Service Screen Capture 1
On June 1, the services from the previous academic year will disappear and only the current year will be included.  If a scouting service's application is approved, the approval will be valid from the time that it is approved until May 31 the following year.

Recruiting/scouting service applications may be submitted until 11:59 PM Eastern Time on May 31. Due to high volume in the days leading up to the deadline, the list of approvals will not be finalized until August 1.

A member institution that subscribes to an approved scouting service has an expectation of shared responsibility to monitor that the service is compliant with the legislation and notify the ECAG of any concerns or inadequacies.Institutions are expected to confirm that the scouting service complies with the criteria set forth in Bylaw 13.14.3 including:

  1. The fee rate charged to the institution is the same as the fee rate listed on the NCAA approved scouting services list.
  2. The institution received information from the scouting service (e.g., reports, profiles) about prospective student-athletes at least four times per annual cycle.
  3. The product they received is consistent with the sample that was submitted with the scouting service online application. Scouting service sample reports are viewable at the Approved Scouting Services Search link.

Additionally, institutions are expected to notify the NCAA enforcement staff overseeing the scouting service approval process of any insufficiencies, noncompliance or information of concern.

Multi-year contracts:

Bylaw 13.14.3.1 precludes institutions from purchasing more than one annual subscription from a particular recruiting or scouting service. The legislation does not directly prohibit an institution from purchasing a service for more than a one-year term. However, as there is an annual approval process and the list of permissible services will change from year to year, the ECAG staff cautions against signing multi-year contracts with recruiting or scouting services as that may open institutions up to future violations if the services are deemed impermissible during the term of the multi-year contract.