The NCAA Enforcement Certification and Approvals Group (ECAG) certifies events and leagues that have satisfied minimum NCAA requirements through the basketball certification application process.
League Certification can be granted to a single day activity or one that meets the traditional definition of a league (June to August). Regardless, a currently enrolled Division I student-athlete with remaining eligibility is only allowed to participate in NCAA-certified summer leagues AND only on certified dates between June 15 and August 31 or the institution's opening day of classes (whichever occurs earlier).
- ECAG Guidelines for the Basketball Certification Process
- Online Help and "How To" Guide
- Operator/Coach is Required to Keep User Account Contact Information Current
- PERMISSIBLE DATES – FOR DI STUDENT-ATHLETE PARTICIPATION (LEAGUES):
- June 15 and August 31 or the institution's opening day of classes (whichever occurs earlier).
- Dates not listed on the schedule submitted with the league application WILL NOT be certified.
- Division I student-athletes may only participate on the dates identified in the league approval letter.
- June 15 and August 31 or the institution's opening day of classes (whichever occurs earlier).
- ALL DEADLINES ARE STRICTLY ENFORCED!
- All deadlines are Eastern Time.
- Circumstances are not considered.
- The BBCS will date stamp all activity within the system. In that regard, the system date for submission of applications and review forms cannot be disputed.
- If additional information is requested by ECAG and cannot be completed within the BBCS, it is the operator's responsibility to produce proof of a timely submission. Therefore, it is recommended that operators send all materials via traceable delivery. If the documents are sent via facsimile, keep verification of the transmission.
- Detailed description: Deadline Policy
BEFORE YOU APPLY WITH NCAA. You will need to do each of the following:
Operators and participating coaches have to go to the First Advantage (FADV) website to apply for the background check. Background checks MUST be done EVERY year. You cannot operate and event/league, coach or sit on the bench without a valid approval. Payment is required, which goes to FADV for processing. Cost is $40. The cost will increase to $55 if you apply in a month when certified events are held. APPLY EARLY!!! Do not procrastinate!
CLICK - New or Previously Approved Applicants
COMPLETE - Application questions.
SUBMIT - Payment
WAIT - For processing. Usually takes 3-5 business days. You will NOT receive an approval email from FADV, but can log back in at any time to check the status of your application or to obtain you approval number.
CLICK - Returning Applicant
ENTER - Applicant ID and Password
RECEIVE - Status of your application OR your approval card.
FOR HELP WITH BACKGROUND CHECK –
Email: firstname.lastname@example.org or Call: 888.531.7546
The educational component is no longer included as the 10-question test given during the background check application. Instead, you will have to take the new educational course on a separate website.
CLICK - “Order Course” and complete the registration and checkout process. You will have to create a login to access the course and it will appear as though you are purchasing the course, but once you get to the checkout screen, you will see it is FREE.
COMPLETE - The educational course.
CONFIRMATION - You will receive a certificate of approval once the course is completed. You DO NOT need to notify the NCAA. The NCAA has the ability to pull a report and verify that all coaches/operators have done so.
ALREADY DONE THE ED COURSE?
If you completed this course in 2014, you DO NOT have to take it again this year. The Enforcement Certification and Approval Group (ECAG) will not verify whether you have previously completed the course so if you are not sure, please take it again.
Event/League insurance should be secured prior to submitting an application to the NCAA.
CONSIDERATIONS - Choosing Facilities
- The event shall not be conducted in a venue where sports wagering on intercollegiate athletics is permitted, or on property sponsored by an establishment that permits sports wagering on intercollegiate athletics or branded with signage for such an establishment.
- It is suggested that you remember the athletes’ welfare when selecting facilities. Choose a safe/clean environment. Make sure that the facility can accommodate expected numbers. Take into account whether the facility is air conditioned, has satisfactory bathrooms (number and quality), etc.
APPLY WITH NCAA. Applications must be submitted no later than 45 days prior to the start date of the event/league. All deadlines are strictly enforced. The last screen of the application requires you to browse out and attach your insurance documentation.
- Explanation of the Application Process - League.
- Application Process Flow Chart
- Application - Step by Step Instructions
TO APPLY -
USE - The step-by-step instruction on how to complete the application - Application - Step by Step http://www.ncaa.org/sites/default/files/Application%2B-%2BStep%2BBy%2BStep.pdf
WAIT - For the application to be processed. If additional information is needed in order to process the application, ECAG will contact the operator via the e-mail address on the BBCS user account and request additional information.
MONITOR – The BBCS (Login, click the SUBMITTED link for the application, look for comments.). An abbreviated version of the emailed request for additional information will be posted online. You will need to obtain the actual e-mail for the detailed descriptions of information needed.
RESPOND – Prior to the designated deadline.
WAIT - For the application to be finalized.
CONFIRMATION - The status of the application will be changed in the BBCS, an approval/denial letter will be attached to the application in the BBCS, and an email will be sent to the operator notifying him/her that the application has been processed to completion so that they can log in to the BBCS to determine the status.
NCAA COMPLIANCE REQUIREMENTS. The event/league operator is responsible for ensuring that their event/league AND all participating coaches and teams are compliant with NCAA requirements. Make sure you know and understand these requirements and have plans/procedures to successfully meet these expectations. Violations are subject to penalties described in the ECAG Adverse Actions and may result in the withdrawal of current or denial of future certification/approval for a period of up to five (5) years.
- Changes Made After an Approval
- (cancelations, deviations from what was submitted on the application)
- All-Star Games -Tryouts
- Complimentary Items and Benefits
- Director of Athletics Permission
- First Day of Classes Policy
- League Residency Requirements
- League Revenue Restrictions
- Number from any one college
- One Team - One League
- Reduced Entry or Employment Program
- At times, Division I coaches may wish to drop in on a college league where athletes from their team are participating just to check in on them. This would be ok if the coach is merely an observer and there are no prospective student-athletes participating. However, if prospects will be participating and you did not request EVENT certification as well, Division I coaches are not permitted to be in attendance at any time – not even to observe their own student-athletes that may be participating. Two-year college athletes are considered prospects as well and some league operators don't realize that. In that regard, if they are going to be present, Division I coaches would not be able to attend and watch their own student-athletes. In order for Division I coaches to attend, you would also have to be granted event certified and then they could only attend on permissible dates in July. There are significant differences in the requirements for event certification and it is a much more time-consuming process.
Division I Student-Athlete Rendered Ineligible
- It is the league operator's responsibility to obtain a letter of permission from the Director of Athletics for EACH Division I student-athlete prior to allowing them to participate in the league.
- It is the league operator's responsibility to identify and document the "first day of classes" for each Division I institution in which the league has participants.
- Even if there are certified dates that are after the student-athlete's first day of classes, it is the operator's responsibility to prohibit the student-athlete from participating on those dates. If a Division I student-athlete is permitted to participate in the league after that athlete's institution has started classes for the fall, the league will be rendered ineligible for certification the following year.
- Division I student-athletes may only participate on the dates that have been certified and identified in the approval letter.
- Division I student-athletes are also prohibited from engaging in any type of organized competition prior to the first date of the league.
- If there are certified dates that are after the student-athlete's first day of classes, it is the operator's responsibility to prohibit the student-athlete from participating on those dates even though the dates are certified.
If a league fails to comply with NCAA requirements and a Division I student-athlete is rendered ineligible for collegiate athletics and is subsequently forced to submit to the student-athlete reinstatement process, the league will be ineligible for certification the following year.
- Contact Enforcement Certification and Approvals Group (ECAG)
- League Operator's Basketball Certification System (BBCS) Manual
- Forgot BBCS Username or Password
- First Advantage Manual
- Forgot your Log in Information for First Advantage
- Forgot your First Advantage Approval Number
REMINDER OF POSSIBLE PENALTIES
By voluntarily participating in the NCAA Basketball Certification Process, event/league operators are submitting to and agreeing to be compliant with NCAA requirements. Event/league operators are responsible for knowing what the NCAA requires of them and will be held accountable to all information posted online (www.ncaa/ECAG).
ECAG encourages you to frequent the site for changes that may occur. Failure to be compliant or allowing the participation of coaches/teams that are not compliant is subject to penalties described in the ECAG Adverse Actions and may result in the withdrawal of current or denial of future certification/approval for a period of up to five (5) years.