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Event Operators

The NCAA Enforcement Certification and Approvals Group (ECAG) certifies events and leagues that have satisfied minimum NCAA requirements through the basketball certification application process.

Event Certification can be granted to a single day activity or one that meets the traditional definition of a league (June to August). Regardless, if prospective student-athletes will be involved and permission is desired to allow Division I basketball coaches to attend and evaluate those prospects, event certification is required. Event certification involves multiple requirements that an operator will need to plan for in advance including but not limited to:

  • Notifying participants of the required background checks and registration online with the NCAA,
  • Verification that all coaches have an NCAA participant approval,
  • Verification that all team are connected to your event in the BBCS,
  • Validating that roster information submitted is accurate and compliant with NCAA requirements,
  • Conducting an in-person or video educational session for all prospects at the event,
  • Submitting a post-event review form identifying all coaches/athletes that participated,
  • Etc.

Before You Apply:

Apply with NCAA:

Applications must be submitted no later than 45 days prior to the start date of the event/league. All deadlines are strictly enforced. The last screen of the application requires you to browse out and attach your insurance documentation. 

BBCS Access Graphic

Information for Event Operators

General Information:

  • Legislation
  • Permissible Dates - Event
  • ALL DEADLINES ARE STRICTLY ENFORCED!
  • All deadlines are Eastern Time.
  • Circumstances are not considered.
  • The BBCS will date stamp all activity within the system. In that regard, the system date for submission of applications and review forms cannot be disputed.
  • If additional information is requested by ECAG and cannot be completed within the BBCS, it is the operator's responsibility to produce proof of a timely submission. Therefore, it is recommended that operators send all materials via traceable delivery. If the documents are sent via facsimile, keep verification of the transmission.
  • Detailed description: Deadline Policy

NCAA Compliance Requirements

The event/league operator is responsible for ensuring that their event/league AND all participating coaches and teams are compliant with NCAA requirements. Make sure you know and understand these requirements and have plans/procedures to successfully meet these expectations. Violations are subject to penalties described in the ECAG Adverse Actions and may result in the withdrawal of current or denial of future certification/approval for a period of up to five (5) years.

  1. Verify that all participating teams have submitted a roster in the BBCS and linked it the post-event review form for the event;
  2. Check Rosters for Demographic Compliance
  3. Check Rosters for Residency Compliance

Post-event Submission to NCAA

If event certification was granted and Division I coaches were given the opportunity to attend and observe prospects, the activity operator will be required to submit a review form. This applies even if no Division I coaches are in attendance. Since certification was granted, a review form is required.

Note: If a summer activity receives both event and league certifications, it is possible that the activity may operate until August. However, since there is not a review form requirement associated with league certification, the three month requirement will be based on the last certified event date in July. Again, the specific deadline date is identified in the event application approval letter to avoid any confusion.

TO SUBMIT – All Event Participant Information (EPI) must be submitted online. Submitting the coaches' packet is a requirement, but does not meet the EPI requirement in that the information is not entered into the online database. For team events, this means that event operators are responsible for ensuring that all participating teams register in the BBCS and "opt in" to their specific event and that all information submitted by the team is accurate. 

Review Form Process Flow Chart

TEAM EVENTS INDIVIDUAL EVENTS
Post-Event Review Form Requirement - Team Post-Event Review Form Requirement - Individual
Review Form - Step by Step for TEAM Events Review Form - Step by Step for INDIVIDUAL Events
Check Coaches Approval Check Coaches Approval
Access the approved coaches Link Access the approved coaches link
Participant Information - Team Events Participant Information - Individual
Team Participant Information - Step by Step Individual Participant Information - Manual Entry Step by Step
Check rosters for residency compliance Individual Participant Information - Upload Step by Step
Check rosters for demographic compliance Individual Athlete Upload Template - Excel
Deletion of Athletes on BBCS Rosters Troubleshooting the Upload Feature

Help

Reminder of Possible Penalties

By voluntarily participating in the NCAA Basketball Certification Process, event/league operators are submitting to and agreeing to be compliant with NCAA requirements.  Event/league operators are responsible for knowing what the NCAA requires of them and will be held accountable to all information posted online (www.ncaa/ECAG). 

ECAG encourages you to frequent the site for changes that may occur. Failure to be compliant or allowing the participation of coaches/teams that are not compliant is subject to penalties described in the ECAG Adverse Actions and may result in the withdrawal of current or denial of future certification/approval for a period of up to five (5) years.