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Rose-Hulman failed to monitor admissions, financial aid staff

Download the Rose-Hulman public infractions decision.

INDIANAPOLIS – Over a period of five academic years, Rose-Hulman Institute of Technology did not monitor and sufficiently educate its admissions and financial aid staff to ensure it was not awarding financial aid to incoming student-athletes based on athletics, according to a decision issued by the NCAA Division III Committee on Infractions.  As a result of the lack of oversight, 13 student-athletes in multiple sports received $38,933 in financial aid that otherwise would not have been awarded.

Penalties in this case include two years of probation and a review by the NCAA Division III Financial Aid Committee.

In order to consistently and fairly calculate financial aid packages based on financial need and accomplishments, the school developed a program to assess an applicant’s need and academic rankings. During a review, the NCAA Division III Financial Aid Committee found that the program considered previous athletics participation when determining financial aid packages, which ultimately resulted in improper financial aid being awarded to 13 student-athletes. The committee referred the matter to the enforcement staff. 

Rose-Hulman’s financial aid office and athletics office did not communicate about student-athlete financial aid packaging to ensure compliance with NCAA rules. While the committee found there was no attempt to circumvent NCAA rules, it did note that while the athletics staff cannot be involved in the review of financial assistance, that rule should not stop the athletics staff from communicating with admissions and financial aid staff about NCAA rules. 

The penalties include:

  • Public reprimand and censure.
  • Two years of probation from Dec. 22, 2015, through Dec. 21, 2017.
  • A Level II review from the NCAA Division III Committee on Financial Aid to review any issues previously identified in that committee’s 2015-16 review of the school (self-imposed by the school). The school must follow any recommendations made by the reviewer.
  • During each year of probation, at least one member from each of the school’s admissions, financial aid and athletics staffs must attend a NCAA Regional Rules Seminar.

The members of the Division III Committee on Infractions who reviewed this case included Amy Hackett, chair and director of athletics at University of Puget Sound; Tracey Hathaway, associate director of athletics  for compliance and student-athlete welfare at University of Massachusetts Boston; Gerald Houlihan, attorney in private practice; and Gerald Young, athletics director at Carleton College.