NCAA Membership Financial Reporting System

Beginning with the FY2004 reporting, the NCAA requires your EADA-related data to be submitted via an online application. We have provided the Excel-based version as a supplemental tool to assist in the collection of data. As always, the NCAA will maintain its policy of not releasing information submitted by individual institutions; only the aggregate results by NCAA division will be released.

NOTES FOR FY 2013 REPORTING - August 15, 2013

  1. The Capital Expenditure Survey has been removed.  Fields for Athletics and Institutional Debt Service and Debt Balance have been added to the Miscellaneous Information screen.
  2. We are no longer collecting Institutional Revenue totals.
  3. Fields have been added to the Athletic Student Aid section to facilitate grant-in-aid reporting for revenue distribution purposes.  (The Exh Elig/Med and Total Grants fields can be automatically imported from the NCAA Compliance Assistant software by clicking the CAi Import button).  This data will not be used for revenue distribution purposes until the 2014 reporting cycle.
  4. There are no changes to the Agreed Upon Procedures for FY 2013.
  5. Passwords to the Financial Reporting System change annually and have been emailed to the previous year's primary contact listed, as well as the current director of athletics and president/chancellor listed in the NCAA Membership Database.
REMEMBER - There are links to FY2005 - FY2012 submissions in the Print Menu.
 
Schedule/Key Dates for FY2013 reporting:

What

Item

Presented To

Deadline

EADA Reporting:  The Department of Education requires that institutions submit annually information related to equity in athletics.The information must be made available to the public as well as submitted to the Department of Education.

Public Disclosure

EADA Report

General Public
Department of Education

October 15, 2013

October 30, 2013

NCAA Revenues and Expenses Reporting:  The NCAA requires that institutions submit revenues and expenses information for their athletic department as well as other general information online annually. This report is to be reviewed by the Chief Executive Officer of the institution prior to submitting electronically to the NCAA.

NCAA Revenues and Expenses

NCAA

Submission extension is January 30, 2014

Agreed-Upon Procedures Reporting:  The NCAA requires institutions to have an independent public accountant review their revenues and expenses according to the NCAA Agreed-Upon Procedures Guidelines. The report issued by the independent accountant is to be submitted to the Chief Executive Officer of the institution.

Agreed-Upon Procedures Report

Institution's CEO

January 15, 2014

NEED HELP? For specific help with the NCAA system related to these topics:

TOPIC

CONTACT

TITLE

E-MAIL

Username/Password to the NCAA/EADA Financial Reporting System
NCAA Financial Reporting Help
Monitored by several NCAA representatives
Technical/functionality issues with the system
Malissa Evans Hall
Assistant Director of Accounting
Agreed-Upon Procedures
Malissa Evans Hall
Assistant Director of Accounting
NCAA/EADA reporting requirements
Maria DeJulio
NCAA Research Contractor
Reporting definitions (revenue/expense categories)
Malissa Evans Hall
Tamara Gingerich
Maria DeJulio
Joy Norton
Assistant Director of Accounting
Associate Director of Accounting
NCAA Research Contractor
Director of Accounting
Miscellaneous questions
NCAA Financial Reporting Help
Monitored by several NCAA representatives
Enhancement Request/Comment
NCAA Financial Reporting Help
Monitored by several NCAA representatives
DI Financial Dashboard Indicator Tool
NCAA
Monitored by several NCAA representatives
DII Financial Dashboard Indicator Tool
NCAA
Monitored by several NCAA representatives
DIII Financial Dashboard Indicator Tool
NCAA
Monitored by several NCAA representatives

U.S. Department of Education:

The data collected in the NCAA/EADA Financial Reporting System offers output reports that are formatted for input to the U.S. Department of Education's Web site by October 30, 2014. To enter their site, follow this link:  http://surveys.ope.ed.gov/athletics/

The Department of Education offers forgotten username and password assistance for its site. The NCAA does not have the ability to assist with login requests related to the Department of Education site. Reminder:  Every collegiate institution’s federal EADA information can be found online. The federal government website allows for comparison of data with other institutions with its Equity in Athletics Data Analysis Cutting Tool.  The search tool allows for comparison across groups, such as by state, by NCAA division, by conference.